Senior Administrative Assistant, HR & Shared Services

Lamar-University; Beaumont (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health, dental & vision insurance

Life insurance

State of Texas Retirement plans

Tuition covered at 100% for employees,

Spouses and/or eligible dependents

Paid time off - vacation, sick, andhol

holidays

Job summary

Lamar University is seeking a Senior Administrative Assistant to provide high-level administrative support to the Associate VP of Human Resources and HR leadership. The role includes coordinating cross-institutional initiatives, managing calendars, preparing materials, and supporting a shared-services model for Lamar components and Sul Ross University.

The position involves handling confidential matters, tracking projects, and ensuring timely communications with institutional stakeholders.

Qualifications

• High School Diploma or GED required.
• Five years of administrative related experience; degree substitution allowed with two or three years extra experience as applicable.
• An associate or bachelor's degree, along with three years of administrative experience, can be utilized as a substitution.

Responsibilities

• Provide advanced administrative support to the Associate VP and HR leadership; manage priorities and confidential matters.
• Coordinate daily office operations, route and track requests, maintain calendars and records.
• Provide administrative coordination for HR shared services across Lamar components and Sul Ross University; track deliverables.
• Coordinate calendars, meetings, travel, training sessions, events, and logistics; prepare agendas, materials, minutes, and correspondence.
• Maintain secure records; compile, reconcile, and track information; prepare routine reports.
• Process purchases, travel, invoices, and expense documentation; monitor office supplies and expenditures.

Skills

Administrative experience

Communication

Record keeping

Education

High School Diploma or GED

Associate's or Bachelor's degree (substitution)

Tools

Microsoft 365

Job description

Lamar University is seeking a Senior Administrative Assistant to provide high-level administrative support to the Associate VP of Human Resources and HR leadership. The role includes coordinating cross-institutional initiatives, managing calendars, preparing materials, and supporting a shared-services model for Lamar components and Sul Ross University.

The position involves handling confidential matters, tracking projects, and ensuring timely communications with institutional stakeholders.