Sr. Administrative Assistant

Lamar-University; Beaumont (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health, dental & vision insurance

Life insurance

State of Texas Retirement plans

Tuition covered at 100% for employees,

Spouses and/or eligible dependents

Paid time off - vacation, sick, andhol

holidays

Job summary

Lamar University is seeking a Senior Administrative Assistant to provide high-level administrative support to the Associate VP of Human Resources and HR leadership. The role includes coordinating cross-institutional initiatives, managing calendars, preparing materials, and supporting a shared-services model for Lamar components and Sul Ross University.

The position involves handling confidential matters, tracking projects, and ensuring timely communications with institutional stakeholders.

Qualifications

• High School Diploma or GED required.
• Five years of administrative related experience; degree substitution allowed with two or three years extra experience as applicable.
• An associate or bachelor's degree, along with three years of administrative experience, can be utilized as a substitution.

Responsibilities

• Provide advanced administrative support to the Associate VP and HR leadership; manage priorities and confidential matters.
• Coordinate daily office operations, route and track requests, maintain calendars and records.
• Provide administrative coordination for HR shared services across Lamar components and Sul Ross University; track deliverables.
• Coordinate calendars, meetings, travel, training sessions, events, and logistics; prepare agendas, materials, minutes, and correspondence.
• Maintain secure records; compile, reconcile, and track information; prepare routine reports.
• Process purchases, travel, invoices, and expense documentation; monitor office supplies and expenditures.

Skills

Administrative experience

Communication

Record keeping

Education

High School Diploma or GED

Associate's or Bachelor's degree (substitution)

Tools

Microsoft 365

Job description

The Senior Administrative Assistant provides high-level administrative support to the Associate Vice President of Human Resources. This position serves a critical role in supporting HR operations delivered through a shared services model for Lamar Components and Sul Ross University. Responsibilities include executive administration support, coordination of cross-institutional initiatives, managing schedules, coordinating meetings and events, maintaining records, project tracking, and facilitating communications with institutional stakeholders.

Administrative Support.

Provide advanced administrative support to the Associate Vice President and HR leadership; manage priorities, correspondence, confidential matters, special projects, and follow-up actions.

HR Office Operations and Workflow Coordination.

Coordinate daily office operations, route and track requests, maintain calendars and records, support employee-facing services, and help ensure deadlines and service standards are met.

Shared-Services Support.

Provide administrative coordination for designated HR shared services supporting participating Lamar components and Sul Ross University; receive and route requests, maintain supporting documentation, track assignments and deliverables, coordinate meetings and communications, and follow up with HR staff and partner institutions to support timely and consistent service delivery.

Scheduling, Meetings, Events, and Communications.

Coordinate calendars, meetings, travel, training sessions, events, and logistics; prepare agendas, materials, minutes, presentations, correspondence, and campus communications as assigned.

Data, Records, and Reporting.

Maintain secure electronic and paper records; compile, reconcile, and track information; prepare routine reports; and support document retention and audit-readiness requirements.

Budget, Purchasing, and Policy Support.

Process purchases, travel, invoices, and expense documentation; monitor office supplies and expenditures; and apply university policies, procedures, and confidentiality requirements in assigned work.

Minimum Qualifications:

• High School Diploma or GED required.
• Five years of administrative related experience. An associate or bachelor's degree, along with three years of administrative experience, can be utilized as a substitution.

Desired Qualifications

• Experience supporting human resources, higher education, or shared-services environment; familiarity with HR information systems, electronic records, purchasing, travel, and workflow-tracking systems; and proficiency with Microsoft 365 applications.

Key Competencies:

• Efficiently manage schedules, meetings, and records.
• Strong written and verbal communication with faculty, staff, and students.
• Proficient in office software and higher education management systems.
• Anticipate needs and resolve administrative challenges.
• Ensure accuracy and maintain confidentiality.
• Build positive relationships and demonstrate empathy Prioritize tasks and handle multiple projects efficiently.

Physical Requirements:

Able to lift 25 lbs and be able to perform a variety of physical tasks including lifting, bending, stooping, squatting, stair climbing and walking between buildings.

Job Conditions

Work is performed primarily in a standard office environment with extensive public contact and frequent interruptions.

Special Note:

We are unable to provide visa sponsorship for this position. Candidates must be authorized to work in the United States without the need for sponsorship now or in the future.

Who We Are:

Home to more than 18,000 students, Lamar University is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 120-degree options and a community that cares, Lamar students are always proud to be Cardinals. Lamar University strives to educate leaders, demonstrate excellence in student learning and career readiness, and pursue research with relevance.

Lamar University is committed to fostering an environment of teamwork where all students, faculty, and staff can learn, work, and become a part of our community.

Benefits:

• Health, dental & vision insurance
• Life insurance
• State of Texas Retirement plans
• Tuition covered at 100% for employees, spouses and/or eligible dependents.
• Paid time off - vacation, sick, and holidays.

To see more information about the available benefits, please visit: Benefits - Lamar University