Administrative Associate (Part-Time)

Lamar Institute of Technology; Beaumont (TX); On-site; USD 21,000 - 30,000; Part time

Job summary

Lamar Institute of Technology in Beaumont, TX, is seeking a part-time Administrative Associate to support the Development & Foundation department. The role includes front-desk duties, information provision to visitors, students, faculty and staff, and assisting with department purchases and travel arrangements.

The ideal candidate has 1–3 years of office experience, strong Microsoft Office skills, excellent customer service, and superb organization to meet deadlines.

Qualifications

• 1-3 years of experience in an office environment.
• Strong customer service and detail-oriented skills.
• Highly organized and able to meet deadlines.
• HS diploma or GED required.
• Occasional evening and weekend hours.
• Travel as required

Responsibilities

• Serve as the department receptionist and handle calls.
• Create documents and spreadsheets for purchases and budgets.
• Process purchasing requests and P.O. creation.
• Enter donations and assist with donor correspondence.
• Assist with recruitment and hiring activities for the department.
• Schedule and prepare for department meetings.
• Maintain office supplies and travel requests.
• Sort mail and maintain emergency contact lists.
• File, fax and scan departmental documents.
• Support fundraising events and day-of-event activities

Skills

Customer service

Detail-oriented

Organizational skills

Education

High school diploma or GED

Tools

Microsoft Office

Job description

• Lamar Institute of Technology is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including and as it pertains to pregnancy and wages), national origin, disability, age, genetic information, protected veteran status, and/or retaliation.
• LIT's Annual Security Report is provided in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (20 USC § 1092(f), 34 CFR 668.46). This report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the Institute will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in non-campus buildings or property owned or controlled by the Institute or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. If you would like to receive a paper copy of the Annual Security Report, you can stop by Lamar Institute of Technology, Eagles' Nest building at 855 East Lavaca, Beaumont, TX, 77705, or you can request that a copy be mailed to you by calling 409-247-4838 or emailing [e-mail]. If you have questions, please email the Human Resources department at [e-mail] or call 409-981-6824.

Job Summary

The part-time Administrative Associate’s responsibilities include, but are not limited to, performing administrative and office support activities for the Development & Foundation department; including, but not limited to, providing information to visitors, students, faculty and staff; routes and helps to manage incoming requests; and processes and tracks department purchases. This is a part-time position and is considered non-exempt.

Duties/Responsibilities

• Fields incoming department telephone calls and screens, routes and prioritizes accordingly and serves as the department receptionist
• Creates documents and spreadsheets, including, but not limited to, department purchases & billing statements for approval; tracking P.O. numbers and corresponding budgets; and travel/expense documents, etc.
• Handles all purchasing requests and P.O. creation and follows-through with approval process
• Assists in entering donations received to the college and sending correspondence to the donors
• Assists in the request and approval process of department contract agreements and monitors terms accordingly
• Assists with fundraising event preparation and day of event activities
• Organize and maintain of office supplies
• Maintains and processes travel requests
• Sorts department mail and maintains department emergency contact list
• Assists with entry-level/basic departmental calls and requests (when needed)
• Schedules and prepares for department meetings
• May assist with departmental recruiting and hiring activities
• File, fax and scan documents and records
• Other duties as assigned

Minimum Qualifications:

• 1-3 years of experience working in an office environment
• Skilled in using Microsoft Office (Word, Excel, etc.)
• Strong customer service and detail-oriented skills with excellent follow-up
• Must be highly organized and able to maintain deadlines for self and others
• High school diploma or GED is required
• Occasional evening and weekend hours
• Travel as required

Preferred Qualifications:

• Post-secondary education in business or Marketing/Event planning-related field
• Work experience in a higher education institution

Supplemental Information

Physical Requirements:

This position requires the ability to: remain in a stationary position for most of the time; occasionally move about inside an office to access documents, office equipment, etc.; constantly operate a computer or other office equipment, such as a printer or copy machine.

• Lamar Institute of Technology is an E-Verify Employer.
• This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. Click here for the Security Sensitive Release Form.