Senior Administrative Assistant - HOA & Association Mgmt

AMS; Portland (OR); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Life insurance (company-paid)

401(k) with discretionary companymatch

Paid vacation, sick leave, and holidys

Professional certifications/prof. dev.

Volunteer opportunities (TMG Cares)

AFLAC option

Flexible spending accounts

Short-term disability

Job summary

AMS | Association Management Services NW is seeking a Senior Administrative Assistant in Portland, OR to support Association Business Managers and keep homeowner associations running smoothly across the Portland area.

The role requires at least 3 years of administrative experience in a busy environment, managing multiple priorities while communicating with homeowners, Board members, and vendors. We value dependability, detail orientation, and the ability to work independently.

Qualifications

• At least 3 years of administrative experience in a fast-paced, high-volume environment.
• Experience handling a high volume of requests, emails, phone calls, and deadlines.
• Strong organizational skills and attention to detail.
• Ability to prioritize work and manage multiple responsibilities.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Professional written and verbal communication skills.

Responsibilities

• Provide administrative support to multiple Association Business Managers.
• Communicate with homeowners, Board members, vendors, and teammates by phone and email.
• Prepare letters, reports, meeting packets, and other documents.
• Coordinate vendor requests, maintenance projects, and follow-up items.
• Schedule meetings and assist with meeting preparation and follow-up.
• Track deadlines, requests, and action items across multiple communities.
• Maintain accurate records and keep information organized.
• Manage competing priorities while providing responsive and professional customer service.
• Help keep things moving when priorities change or unexpected needs come up.

Skills

3+ years admin experience

Strong organizational skills

Professional written and verbal comms

Ability to manage multiple priorities

Customer service mindset

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

AMS | Association Management Services NW is seeking a Senior Administrative Assistant in Portland, OR to support Association Business Managers and keep homeowner associations running smoothly across the Portland area.

The role requires at least 3 years of administrative experience in a busy environment, managing multiple priorities while communicating with homeowners, Board members, and vendors. We value dependability, detail orientation, and the ability to work independently.