HOA Administrative Coordinator | Growth into Management

AMS; Portland (OR); In loco; USD 37.000 - 41.000; Tempo pieno

Descrizione del lavoro

AMS is seeking an organized, dependable Association Administrator / Associate Business Manager to support our HOA management team in Portland, OR. This in‑office role emphasizes administrative duties, record keeping, correspondence, and daily operations to keep the community running smoothly.

You'll progress from administrative support toward Associate Business Manager responsibilities, participate in board meetings, issue tracking, budgeting basics, and vendor coordination as you grow, with

Competenze

• 3 to 5 years of progressively responsible administrative experience, with increasing responsibility for coordinating tasks, managing records, supporting operations, or handling projects.
• Strong written and verbal communication skills, including the ability to handle difficult conversations professionally.
• Excellent organizational skills and the ability to manage multiple priorities, deadlines, and requests at once.

Mansioni

• Provide administrative support to the association management team and help keep daily operations running smoothly.
• Communicate with homeowners, board members, vendors, and team members by phone, email, and in person.
• Maintain association records, board rosters, community websites, forms, and other documents.
• Prepare and proofread correspondence, newsletters, meeting agendas, minutes, reports, notices, and other communications.
• Assist with architectural review requests, violation notices, and follow up on outstanding items.
• Schedule meetings, coordinate vendors, collect bids, and help track maintenance requests and work orders.
• Process approved invoices and maintain accurate records.
• Help coordinate board meetings, annual meetings, property visits, and maintenance walks.
• Keep track of assignments, deadlines, and ongoing projects, and provide updates to managers.
• As you grow into the Associate Business Manager responsibilities, assist with tasks such as annual budgets, site inspections, compliance visits, and homeowner account collections.
• Participate in after hours emergency coverage and on call phone rotation as responsibilities expand.

Conoscenze

Administrative experience

Communication skills

Organization

Time management

Typing speed

Driver's license

Strumenti

Microsoft Word

Microsoft Excel

Outlook

Descrizione del lavoro

AMS is seeking an organized, dependable Association Administrator / Associate Business Manager to support our HOA management team in Portland, OR. This in‑office role emphasizes administrative duties, record keeping, correspondence, and daily operations to keep the community running smoothly.

You'll progress from administrative support toward Associate Business Manager responsibilities, participate in board meetings, issue tracking, budgeting basics, and vendor coordination as you grow, with