Senior Administrative Assistant for HOA & Association Ops

AMS, Association Management Services.NW; Portland (OR); In loco; USD 36.000 - 39.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical, dental, and vision benefits

Company-paid life insurance

401(k) with discretionary company matc

Paid vacation, sick leave, andholidays

Paid certifications and professional发展

Volunteer opportunities through our T…

AFLAC, flexible spending accounts, and

Short-term disability

Descrizione del lavoro

AMS, Association Management Services NW in Portland, OR, is seeking a Senior Administrative Assistant to support our Association Business Managers and HOA clients. The role requires handling multiple priorities, ensuring smooth communication with homeowners, boards, and vendors, and keeping projects on track in a fast-paced environment.

Ideal candidates have 3+ years of admin experience, strong organization, and proficiency with Microsoft Office.

Competenze

• At least 3 years of administrative experience in a fast-paced, high-volume environment.
• Experience handling a high volume of requests, emails, phone calls, and deadlines.
• Strong organizational skills and attention to detail.
• Ability to prioritize work and manage multiple responsibilities without losing track of details.
• Professional written and verbal communication skills.
• Ability to work independently.
• HOA, property management, real estate experience is a plus.

Mansioni

• Provide administrative support to multiple Association Business Managers.
• Communicate with homeowners, Board members, vendors, and teammates by phone and email.
• Prepare letters, reports, meeting packets, and other documents.
• Coordinate vendor requests, maintenance projects, and follow-up items.
• Schedule meetings and assist with meeting preparation and follow-up.
• Track deadlines, requests, and action items across multiple communities.
• Maintain accurate records and keep information organized.
• Manage competing priorities while providing responsive and professional customer service.
• Help keep things moving when priorities change or unexpected needs come up.

Conoscenze

Administrative experience

Strong organizational skills

Professional communication

MS Office proficiency

Strumenti

Microsoft Office (Outlook, Word, Excel)

Descrizione del lavoro

AMS, Association Management Services NW in Portland, OR, is seeking a Senior Administrative Assistant to support our Association Business Managers and HOA clients. The role requires handling multiple priorities, ensuring smooth communication with homeowners, boards, and vendors, and keeping projects on track in a fast-paced environment.

Ideal candidates have 3+ years of admin experience, strong organization, and proficiency with Microsoft Office.