Administrative Assistant - Radiation Oncology - Clinical

University of Texas MD Anderson Cancer Center; Houston (TX); Hybrid; USD 41,000 - 61,000; Full time

Job summary

An established industry player is seeking a dedicated administrative professional to join their team. This role is vital for maintaining departmental operations, including managing calendars, documentation, and finance-related tasks. The ideal candidate will have a high school diploma and four years of administrative experience. This position offers a hybrid work environment, combining both onsite and remote work, providing flexibility while contributing to a mission-driven organization focused on eliminating cancer. If you have a knack for organization and a passion for supporting vital healthcare initiatives, this opportunity is perfect for you.

Qualifications

• Four years of administrative experience required; preferred degree can waive experience.
• Must pass pre-employment skills test.

Responsibilities

• Maintains departmental directories and manages staff time off requests.
• Processes purchase requisitions and maintains supply inventory.

Skills

Administrative Skills

Calendar Management

Documentation

Finance Management

Education

High School Diploma or Equivalent

Tools

myHR

Outlook

Kronos

Job description

The mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.

JOB SPECIFIC COMPETENCIES

DOCUMENTATION

1. Maintains departmental and clinical directories.
2. Provides daily updates of departmental staff's coverage.

CALENDAR MANAGEMENT

1. Maintains faculty/staff requests for time off and clinic coverage via myHR and Outlook service calendars for vacation, sick leave, and absences.
2. Responsible for departmental timekeeping via Kronos.
3. Responsible for scheduling of conference rooms within the department.

DEPARTMENT OPERATIONS

1. Performs daily mail runs (1): pick-up & distribute mail to appropriate mail slots which requires walking to various departmental sections as well as other areas within the institution. Requires lifting mail packages weighing 5 to 10 pounds.
2. Responsible for lab coat maintenance.
3. Responsible for projects as assigned by Supervisor.
4. Responsible for attending and successfully completing educational courses as assigned by Supervisor.
5. Responsible for maintaining office supplies for the department.
6. Other duties as assigned.

FINANCE

1. Processes and tracks departmental purchase requisitions and maintains departmental/divisional supply inventory.
2. Reconciles and tracks faculty PRS allotments.

Education

Required: High school diploma or equivalent.

Experience

Required: Four years of administrative/secretarial experience. With preferred degree, no experience required. Must pass pre-employment skills test as required and administered by Human Resources.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. EEO Policy

Additional Information

• Requisition ID: 174067
• Employment Status: Full-Time
• Employee Status: Regular
• Work Week: Days
• Minimum Salary: US Dollar (USD) 41,000
• Midpoint Salary: US Dollar (USD) 51,000
• Maximum Salary: US Dollar (USD) 61,000
• FLSA: non-exempt and eligible for overtime pay
• Fund Type: Hard
• Work Location: Hybrid Onsite/Remote
• Pivotal Position: No
• Referral Bonus Available?: No
• Relocation Assistance Available?: No
• Science Jobs: No

#LI-Hybrid