Senior Administrative Assistant Executive Support & Travel

HNTB Corporation; Charlotte (NC); On-site; USD 38,000 - 46,000; Full time

Job summary

HNTB Corporation in Charlotte, NC seeks an administrative professional to support officers and managers with calendars, travel, correspondence and reporting. You will use Outlook, Word, Excel, PowerPoint and other internal tools daily.

Under limited supervision, you will organize files, prepare expense reports and assist with a variety of administrative tasks to keep the department running smoothly and accurately.

Qualifications

• High School Diploma or GED with 4 years of related admin experience.

Responsibilities

• Maintain multiple calendars and schedule appointments.
• Coordinates and schedules meetings and prepares agendas.
• Arrange travel and accommodations and prepare itineraries.
• Screen calls, emails, letters and visitors.
• Prepare reports and presentations with MS Office tools.
• Organize electronic and hardcopy files according to retention policy.
• Prepare and submit expense reports with accurate coding.
• Support managers with routine communications and follow-up actions.

Skills

Calendar management

Meeting logistics

Travel arrangements

Reception handling

Data reporting

Office communications

Education

High School Diploma/GED

Tools

Outlook

Word

Excel

PowerPoint

Job description

HNTB Corporation in Charlotte, NC seeks an administrative professional to support officers and managers with calendars, travel, correspondence and reporting. You will use Outlook, Word, Excel, PowerPoint and other internal tools daily.

Under limited supervision, you will organize files, prepare expense reports and assist with a variety of administrative tasks to keep the department running smoothly and accurately.