Senior Administrative Assistant — Executive Support

McKesson; Lakeland (FL); On-site; USD 30,000 - 51,000; Full time

Job summary

McKesson in Lakeland, FL is seeking an experienced administrative professional to provide advanced support to a department with minimal supervision. The role ensures daily operations run smoothly from early morning until tasks are completed.

Responsibilities include calendar management, document preparation, meeting coordination, and handling confidential information. A minimum of 3+ years in admin roles and strong English communication are required.

Qualifications

• Typically requires 3+ years of related experience.
• High school diploma or equivalent required; Associate's degree or higher preferred.
• Minimum of 5 years of progressively responsible administrative experience, preferably in a corporate environment.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills with a strong command of English grammar and spelling.

Responsibilities

• Manage and maintain complex calendars, scheduling appointments, meetings, and conferences for multiple individuals.
• Prepare and edit correspondence, reports, presentations, and other documents, often handling sensitive and confidential information.
• Organize and coordinate meetings, including preparing agendas, taking minutes, distributing materials, and arranging logistics.
• Handle incoming and outgoing communications, including prioritizing emails, answering phones, and directing inquiries appropriately.
• Maintain and organize physical and electronic filing systems, ensuring easy retrieval of documents.
• Process expense reports, purchase orders, and invoices, ensuring compliance with company policies.
• Coordinate travel arrangements, including booking flights, hotels, and ground transportation.
• Assist with special projects and initiatives as assigned, conducting research and compiling data as needed.
• Provide support for onboarding new employees, including preparing workstations and necessary documentation.
• Order and maintain office supplies, ensuring adequate stock levels.

Skills

Office proficiency

Written and verbal communication

Interpersonal skills

Time management

Education

High school diploma or equivalent

Associate's degree or higher preferred

Tools

Microsoft Office Suite

Job description

McKesson in Lakeland, FL is seeking an experienced administrative professional to provide advanced support to a department with minimal supervision. The role ensures daily operations run smoothly from early morning until tasks are completed.

Responsibilities include calendar management, document preparation, meeting coordination, and handling confidential information. A minimum of 3+ years in admin roles and strong English communication are required.