Administrative Assistant III (Day Shift - 7:30 am to Completion)

McKesson; Lakeland (FL); On-site; USD 30,000 - 51,000; Full time

Job summary

McKesson in Lakeland, FL is seeking an experienced administrative professional to provide advanced support to a department with minimal supervision. The role ensures daily operations run smoothly from early morning until tasks are completed.

Responsibilities include calendar management, document preparation, meeting coordination, and handling confidential information. A minimum of 3+ years in admin roles and strong English communication are required.

Qualifications

• Typically requires 3+ years of related experience.
• High school diploma or equivalent required; Associate's degree or higher preferred.
• Minimum of 5 years of progressively responsible administrative experience, preferably in a corporate environment.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills with a strong command of English grammar and spelling.

Responsibilities

• Manage and maintain complex calendars, scheduling appointments, meetings, and conferences for multiple individuals.
• Prepare and edit correspondence, reports, presentations, and other documents, often handling sensitive and confidential information.
• Organize and coordinate meetings, including preparing agendas, taking minutes, distributing materials, and arranging logistics.
• Handle incoming and outgoing communications, including prioritizing emails, answering phones, and directing inquiries appropriately.
• Maintain and organize physical and electronic filing systems, ensuring easy retrieval of documents.
• Process expense reports, purchase orders, and invoices, ensuring compliance with company policies.
• Coordinate travel arrangements, including booking flights, hotels, and ground transportation.
• Assist with special projects and initiatives as assigned, conducting research and compiling data as needed.
• Provide support for onboarding new employees, including preparing workstations and necessary documentation.
• Order and maintain office supplies, ensuring adequate stock levels.

Skills

Office proficiency

Written and verbal communication

Interpersonal skills

Time management

Education

High school diploma or equivalent

Associate's degree or higher preferred

Tools

Microsoft Office Suite

Job description

McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve – we care.

What you do at McKesson matters. We foster a culture where you can grow, make an impact, and are empowered to bring new ideas. Together, we thrive as we shape the future of health for patients, our communities, and our people. If you want to be part of tomorrow’s health today, we want to hear from you.

Job Summary

Provides advanced administrative support to a department or group, performing a variety of complex and confidential administrative duties with minimal supervision. This role is critical for efficient daily operations, ensuring tasks are completed accurately and on time, typically from 7:30 AM until daily operational completion.

Job Responsibilities

• Manage and maintain complex calendars, scheduling appointments, meetings, and conferences for multiple individuals.
• Prepare and edit correspondence, reports, presentations, and other documents, often handling sensitive and confidential information.
• Organize and coordinate meetings, including preparing agendas, taking minutes, distributing materials, and arranging logistics.
• Handle incoming and outgoing communications, including prioritizing emails, answering phones, and directing inquiries appropriately.
• Maintain and organize physical and electronic filing systems, ensuring easy retrieval of documents.
• Process expense reports, purchase orders, and invoices, ensuring compliance with company policies.
• Coordinate travel arrangements, including booking flights, hotels, and ground transportation.
• Assist with special projects and initiatives as assigned, conducting research and compiling data as needed.
• Provide support for onboarding new employees, including preparing workstations and necessary documentation.
• Order and maintain office supplies, ensuring adequate stock levels.

Job Qualifications

• Typically requires 3+ years of related experience
• High school diploma or equivalent required; Associate's degree or higher preferred.
• Minimum of 5 years of progressively responsible administrative experience, preferably in a corporate environment.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills with a strong command of English grammar and spelling.
• Exceptional organizational and time management skills with the ability to prioritize and manage multiple tasks simultaneously.
• Demonstrated ability to exercise discretion, maintain confidentiality, and handle sensitive information with professionalism.
• Strong interpersonal skills with the ability to interact effectively with all levels of employees and external contacts.
• Proactive and resourceful with a strong attention to detail and accuracy.
• Ability to work independently with minimal supervision and as part of a team.
• Flexibility to work until daily tasks are completed, which may extend beyond standard business hours.

Physical Requirements

• General office and Warehouse Operations demands.
• The position includes standing, sitting, lifting and walking.
• Power equipment qualified or willing to learn get qualified on a variety of equipment.
• Ability to perform lifting up to 50lbs as necessary (weight varies based on product)

We are proud to offer a competitive compensation package at McKesson as part of our Total Rewards. This is determined by several factors, including performance, experience and skills, equity, regular job market evaluations, and geographical markets. The pay range shown below is aligned with McKesson's pay philosophy, and pay will always be compliant with any applicable regulations. In addition to base pay, other compensation, such as an annual bonus or long-term incentive opportunities may be offered.

Our Base Pay Range for this position

$22.10 - $36.83

McKesson is an Equal Opportunity Employer

McKesson provides equal employment opportunities to applicants and employees, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other legally protected category. For additional information on McKesson’s full Equal Employment Opportunity policies, visit our Equal Employment Opportunity page.

McKesson is committed to being an Equal Employment Opportunity Employer and offers opportunities to all job seekers including job seekers with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, please contact us by sending an email to (United States) [e-mail] or (Canada) [e-mail]. Resumes or CVs submitted to this email box will not be accepted.

Join us at McKesson!