Strategic Executive Assistant to CFO & Senior Leaders

UPMC; Pittsburgh (Allegheny County); On-site; USD 52,000 - 68,000; Full time

Job summary

UPMC Hillman Cancer Center is hiring a full-time Executive Assistant II to join our team in Shadyside/Pittsburgh, PA. This role supports the Vice President and Chief Financial Officer, with additional support for Physician Leadership, Director of Advanced Practice Providers, and Director of Finance.

Schedule is in-person, Monday through Friday daylight hours. The Executive Assistant II will provide high-level administrative support, preparing statistical reports, handling information requests,

Responsibilities

• Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner
• Interacts with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality
• Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines
• Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents
• Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president
• Records and distributes minutes and other relevant information to appropriate participants in a timely manner
• Arranges travel schedule and reservations for executive management as needed
• Answers phones and directs all incoming calls to appropriate party promptly and efficiently
• Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings
• Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs

Job description

UPMC Hillman Cancer Center is hiring a full-time Executive Assistant II to join our team in Shadyside/Pittsburgh, PA. This role supports the Vice President and Chief Financial Officer, with additional support for Physician Leadership, Director of Advanced Practice Providers, and Director of Finance.

Schedule is in-person, Monday through Friday daylight hours. The Executive Assistant II will provide high-level administrative support, preparing statistical reports, handling information requests,