Executive Assistant I

UPMC; Pittsburgh (Allegheny County); On-site; USD 52,000 - 68,000; Full time

Job summary

UPMC Children's Hospital of Pittsburgh is seeking a Full-Time Executive Assistant I in our Transplant Services department. This position will work on CHP's Main Campus in the Faculty Pavillon, Daylight Hours, Monday-Friday.

The ideal candidate is a detail-oriented professional with a professional and respectful demeanor. Key responsibilities include heavy calendar management, preparing PowerPoint presentations, supporting board work, coordinating meeting agendas, and helping with sponsorship

Responsibilities

• Answers and directs incoming calls promptly and efficiently.
• Maintains confidential and organized filing systems.
• Manages multiple projects and follows through on issues promptly.
• Prepares and distributes reports within established timelines.
• Interacts professionally with staff at all levels in a fast-paced environment.
• Processes incoming and outgoing mail while maintaining confidentiality.
• Records and distributes meeting minutes and related information timely.
• Responds to questions and requests using sound judgment and policy knowledge.
• Coordinates travel arrangements for executive management as needed.
• Manages executive calendars and schedules complex meetings.

Job description

UPMC Children's Hospital of Pittsburgh is seeking a Full-Time Executive Assistant I in our Transplant Services department. This position will work on CHP's Main Campus in the Faculty Pavillon, Daylight Hours, Monday-Friday. The ideal candidate is a detail-oriented professional with a professional and respectful demeanor. Key responsibilities include heavy calendar management, preparing PowerPoint presentations, supporting board work, coordinating meeting agendas, and helping with sponsorship logistics.

Responsibilities

• Answers and directs incoming calls promptly and efficiently.

• Maintains confidential and organized filing systems.

• Manages multiple projects and follows through on issues promptly.

• Prepares and distributes reports within established timelines.

• Interacts professionally with staff at all levels in a fast-paced environment.

• Processes incoming and outgoing mail while maintaining confidentiality.

• Records and distributes meeting minutes and related information timely.

• Responds to questions and requests using sound judgment and policy knowledge.

• Coordinates travel arrangements for executive management as needed.

• Manages executive calendars and schedules complex meetings.