Senior Administrative Assistant, District Operations

Antelope Valley College; Lancaster (CA); On-site; USD 63,000 - 76,000; Full time

Benefits offered by this job

None

Job summary

Antelope Valley College is seeking a Senior Administrative Assistant to provide complex secretarial and administrative support to the head of Administrative Services. The role manages daily office operations, coordinates activities and gathers information related to grievances, negotiations and other district-wide matters.

Responsibilities include handling dictation, preparing correspondence, maintaining calendars and filing systems, interacting with students and the public, and supporting HR

Qualifications

• High school diploma plus college-level coursework in business or secretarial field.
• Four years of increasing responsible secretarial/clerical experience with frequent public contact.
• Excellent English usage, grammar, spelling and vocabulary.
• Strong organizational and interpersonal skills.
• Ability to type at 60 words per minute from clear copy.

Responsibilities

• Organizes and manages day-to-day activities of the administrator's office to ensure efficient operations.
• Performs complex administrative duties requiring knowledge of educational administration.
• Leads independent research and analysis for special projects and negotiations proposals.
• Represents the administrator and College in interactions with students, agencies and public.
• Handles conflicts and grievances following policies and procedures.
• Coordinates systems, projects and events on and off campus.
• Provides confidential HR support including recruitment and equivalencies as required.
• Prepares agendas, minutes and reports for boards and executive councils.

Skills

Organization

Communication skills

Dictation transcription

multitasking

Public contact

Attention to detail

Education

High school diploma with college coursework in business/secretarial

Job description

Antelope Valley College is seeking a Senior Administrative Assistant to provide complex secretarial and administrative support to the head of Administrative Services. The role manages daily office operations, coordinates activities and gathers information related to grievances, negotiations and other district-wide matters.

Responsibilities include handling dictation, preparing correspondence, maintaining calendars and filing systems, interacting with students and the public, and supporting HR