Hybrid Administrative Assistant — Honors College

West Virginia University; Morgantown (WV); Hybrid; USD 38,000 - 52,000; Full time

Benefits offered by this job

37.5-hour work week

Paid holidays

Annual leave (vacation) days

Sick days

Health insurance

Retirement plan

Wellness programs

Job summary

West Virginia University is seeking an Administrative Assistant to provide administrative support to the Honors College. The role emphasizes calendar management, travel coordination, meeting scheduling, and front-desk coverage with a focus on supporting the Dean and Assoc. Dean.

The position offers a balanced work-life approach with generous benefits, and opportunities to assist with various programs under the Honors College and Governors Honors Academy.

Qualifications

• Bachelor's degree required.
• One year of experience with WVU business systems required.
• Equivalent combination of related education and/or experience will be considered.
• All qualifications must be met by the time of employment.

Responsibilities

• Manage calendars of the Dean and Assoc. Dean of the Honors College.
• Schedule requested meetings.
• Manage media room and annex calendars.
• Answer phone at front desk when students are unavailable.
• Act as designee for student workers and timecards when office admin not available.
• Manage travel for the dean and assoc. dean.
• Schedule in-house team events.
• Reconcile expenses for the Honors College.
• Coordinate other office responsibilities with the office administrator.
• Assist with purchasing and reconciliation for Honors College affiliated units.
• Assist with events for Governors Honors Academy.
• Create and organize documents for GHA (course offerings, interns, etc.).
• Secure classrooms for faculty and coordinate evening presentations.
• Attend GHA planning meetings and manage materials requests.
• Payroll assistance for Honors College staff.

Education

Bachelor's degree

Master's degree

Job description

West Virginia University is seeking an Administrative Assistant to provide administrative support to the Honors College. The role emphasizes calendar management, travel coordination, meeting scheduling, and front-desk coverage with a focus on supporting the Dean and Assoc. Dean.

The position offers a balanced work-life approach with generous benefits, and opportunities to assist with various programs under the Honors College and Governors Honors Academy.