Sr. Administrative Assistant - College of Health Professions

Commonwealth of VA Careers; Virginia; Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health benefits

Tuition benefits

retirement planning and savings

Job summary

Virginia Commonwealth University’s College of Health Professions is seeking a Sr. Administrative Assistant to join the Dean's Office staff.

The role supports executive faculty including the Associate Deans and two Assistant Deans, with hybrid work arrangement and salary commensurate with experience. The position requires strong organizational skills, calendar management, travel arrangements, and effective written communication.

Qualifications

• 2+ years of experience in an office setting.
• Excellent oral, written, and interpersonal skills.
• Demonstrated experience fostering respect, professionalism, and civility across diverse faculty, staff, and students.

Responsibilities

• Provide primary administrative support for Associate/Assistant Deans.
• Maintain calendars, schedule meetings/appointments, arrange travel, and facilitate written communication for the Deans.
• Serve as primary contact for incoming meeting requests and event participation requests for the Deans.
• Act as liaison between Deans and diverse constituencies across departments, central administration, and external stakeholders.
• Coordinate events with the Sr. Executive Assistant to the Dean (e.g., Faculty Town Halls, committees, Research Week).
• Recruit, train, and manage student workers in the Dean’s Office; create schedules and oversee timekeeping.
• Maintain minutes, communications, and records for CHP committees within the Deans’ scope.
• Perform other duties as assigned by supervisor or Deans.

Skills

Office administration

Calendar management

Written communication

Education

Certified Administrative Professional (CAP)

Job description

Advertising Summary: Virginia Commonwealth University’s College of Health Professions is seeking an organized and motivated individual to join the Dean's Office staff as the Sr. Administrative Assistant. This position will report to the Senior Executive Assistant to the Dean.

Unit:College of Health Professions MBU

Department: Dean's Office AHP

Department Summary: VCU’s College of Health Professions, consisting of nine departments and a center, includes U.S. News and World Report top-ranked programs, with occupational therapy, rehabilitation counseling, nurse anesthesia, and healthcare administration all ranked within the top ten. As of Fall 2024, the College’s student body included over 1,300 individuals, with over 400 undergraduates and more than 900 graduate and certificate students.
With a focus on building a strength-based culture, the College has an accomplished and highly active group of 200-plus faculty and staff who embrace and respect individuals with different perspectives, backgrounds, identities, and lived experiences. The College cultivates transformational research and innovation through collaborative partnerships across the University and with external stakeholders. Since FY18, CHP research awards are up 243% and yielded $9.1 million in new awards in FY26.
The College of Health Professions serves as an international leader in the education of excellent, innovative and responsible allied health professionals. The College, responsive to the needs of society, promotes excellence in healthcare service and encourages collaborative research that generates state-of-the-art and specialized knowledge. Educational formats are technologically advanced and accessible to students through on-campus and distance learning.
The College is an integral part of Virginia Commonwealth University and its Medical College of Virginia campus. The College recognizes the importance of being accountable to students and their families, the Commonwealth, faculty, staff, alumni, and other benefactors by using resources effectively. Strong linkages with clinical educators, preceptors, and the community are essential to the success of the College.
The College serves and represents its member departments. It is organized in a decentralized structure that empowers the departments to achieve leadership in each of their respective disciplines. The College derives its strength from professional collaboration that is based upon cooperative interdisciplinary education, research, and service.

Duties & Responsibilities

The Sr. Administrative Assistant, housed in the Dean’s Office of the VCU College of Health Professions, provides basic administrative support to executive faculty including the Associate Dean of Research, the Associate Dean of Faculty and Staff Success and Engagement, and two Assistant Deans. The Sr. Administrative Assistant will report to the Sr. Executive Assistant to the Dean.

Typical Duties:

• Provide primary administrative support for Associate/Assistant Deans.
• Maintain calendars, schedule meetings/appointments, arrange travel, and facilitate written communication related to the Associate/Assistant Deans’ activities.
• Serve as the primary point of contact for incoming meeting requests and/or event participation requests for the Associate/Assistant Deans.
• Serve as a liaison between Associate/Assistant Deans with various constituencies, including other College departments, administrative offices in other schools, central administration, and external stakeholders.
• Coordinate, with Sr. Executive Assistant to the Dean, small and large events including activities such as Faculty Town Halls, committee meetings (e.g., CHP Promotion and Tenure Committee, Wellbeing Committee, Research Committee), and the annual Research Week that occurs each Spring.
• Recruit, train, and manage student workers in the Dean’s Office. This includes creating schedules and overseeing timekeeping.
• Maintain minutes, communications, and records for CHP committees that fall within the scope of the Associate/Assistant Deans.
• Other duties as assigned by supervisor or Associate/Assistant Deans.

Qualifications

Minimum Qualifications

• 2 or more years of experience in an office setting.
• Excellent oral, written, and interpersonal skills along with excellent customer service skills.
• Demonstrated experience working in and fostering an environment of respect, professionalism, and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.

Preferred Qualifications

• Certified Administrative Professional (CAP).
• Prior experience serving as an administrative assistant or similar role.

Salary Range:$45,000 - $65,000 (commensurate with experience)

Benefits: All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.

FLSA Exemption Status:Non-Exempt

Restricted Position:No

ORP Eligible:No

Flexible Work Arrangement:Hybrid

University Job Title:91903 - Open (Base/Sr. Administrative Coordinator GA)

Contact Information:
Contact Name: Rachel Carter
Contact Email: [e-mail]