Senior Administrative Assistant: Confidential & Billing

Synagro; Nelsonville (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Synagro is seeking an Administrative Assistant to provide secretarial and administrative support of a moderately complex and confidential nature. You will handle calls, schedule, process invoices, and coordinate across departments to ensure smooth operations.

The role requires strong written and verbal communication, discretion, and proficiency in Microsoft Office. A high school diploma and 5+ years of experience are preferred.

Qualifications

• Minimum High School Diploma or GED required.
• 5+ years Administrative Assistant experience preferred.
• Strong writing and verbal communication abilities.

Responsibilities

• Answer incoming calls and greet visitors in a professional manner.
• Perform general administrative and clerical duties.
• Review, process and track vendor invoices for payment.
• Assist with vendor invoice discrepancies.
• Enter material load information for client billing and compliance reporting.
• Track financial items impacting the project and expenses.
• Schedule meetings, travel, and events.
• Distribute mail and packages.
• Collaborate with multiple departments and prioritize tasks.
• Submit business expenses and payroll as needed.
• Track operations information and maintain office supplies.
• Serve as a brand advocate in every interaction.

Skills

Discretion

Communication skills

Interpersonal skills

Multitasking

Process oriented

Technology savvy

Basic math

Microsoft Office

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Synagro is seeking an Administrative Assistant to provide secretarial and administrative support of a moderately complex and confidential nature. You will handle calls, schedule, process invoices, and coordinate across departments to ensure smooth operations.

The role requires strong written and verbal communication, discretion, and proficiency in Microsoft Office. A high school diploma and 5+ years of experience are preferred.