Legal Administrative Assistant: Billing & Scheduling

Considine Search; San Jose (CA); In loco; USD 85.000 - 135.000; Tempo pieno

Descrizione del lavoro

Considine Search is seeking an Administrative Assistant to provide secretarial, technical, and organizational support to lawyers and managers. The position requires professionalism, strong communication, and good judgment per firm policies.

Key duties include handling correspondence, calendar management, travel arrangements, client meetings, and billing input. The role demands confidentiality, reliability, and the ability to work collaboratively with staff and attorneys.

Competenze

• Ability to manage a varied workload and meet deadlines.
• Must be punctual and reliable.
• Excellent written and verbal communication skills.
• Ability to proofread typed material for errors.
• Confidentiality of all firm and client documentation.

Mansioni

• Create, revise and print correspondence and legal documents.
• Answer and place telephone calls professionally; take accurate messages.
• Review electronic and physical mail and other correspondence.
• Establish and maintain calendar for principals.
• Make appointments and travel arrangements for principals.
• Organize client and internal meetings.
• Input attorney time and reimbursable expenses.
• Prepare client bills and track payments.
• Understand and calculate financials related to billing invoices.
• Fill printers and copiers with paper.
• Cover Reception as needed; complete special projects.

Conoscenze

MS Word

MS Excel

PowerPoint

Outlook

Interpersonal skills

Teamwork

Communication

proofreading

Formazione

Associate degree or higher

Descrizione del lavoro

Considine Search is seeking an Administrative Assistant to provide secretarial, technical, and organizational support to lawyers and managers. The position requires professionalism, strong communication, and good judgment per firm policies.

Key duties include handling correspondence, calendar management, travel arrangements, client meetings, and billing input. The role demands confidentiality, reliability, and the ability to work collaboratively with staff and attorneys.