Administrative Assistant - Payroll & HR Support

Synagro; West Palm Beach (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

15 days paid time off

10 holidays

Medical/Dental/Vision

HSA with company match

FSA

401(k) with company match

Career growth and promotions

Tuition reimbursement

Job summary

Synagro is seeking an Administrative Assistant to provide confidential secretarial support and assist with payroll tasks. The role requires professional handling of calls, visitors, filing, scheduling, and data entry, with an emphasis on accuracy and discretion.

Ideal candidates will have a High School diploma or GED, 5+ years of administrative experience, and proficiency with MS Office. The position offers comprehensive benefits and opportunities for growth in a collaborative environment.

Qualifications

• Requires high school diploma or GED; associates degree preferred.
• Experience with payroll processes and MS Office suite preferred.
• Strong written and verbal communication, and attention to detail.

Responsibilities

• Receive incoming calls and greet visitors professionally.
• Establish and maintain a filing system; retrieve files as needed.
• Perform general secretarial and clerical duties including typing and filing.
• Schedule meetings, travel, conferences and facility activities.
• Sort mail and manage outgoing letters and packages.
• Prepare and submit weekly payroll summaries for approval.
• Enter expenses and facility operations data into systems with accuracy.
• Order office supplies and maintain inventory; operate office equipment.
• Coordinate with HR and Accounting; handle confidential information.

Skills

Administrative support

Attention to detail

Communication skills

Typing speed 45 wpm

Education

High School Diploma or GED

Associates Degree (preferred)

Tools

MS Suite

Job description

Synagro is seeking an Administrative Assistant to provide confidential secretarial support and assist with payroll tasks. The role requires professional handling of calls, visitors, filing, scheduling, and data entry, with an emphasis on accuracy and discretion.

Ideal candidates will have a High School diploma or GED, 5+ years of administrative experience, and proficiency with MS Office. The position offers comprehensive benefits and opportunities for growth in a collaborative environment.