Senior Administrative Assistant (Commercial Brokerage Coordination

Colliers; Jericho (NY); On-site; USD 46,000 - 50,000; Full time

Benefits offered by this job

Medical benefits including RX, dental,

401k with employer match

Paid time off (vacation, sick leave)

Public holidays & personal days

Parental leave

Job summary

Colliers in Long Island, NY is looking for a Senior Administrative Assistant to provide top-tier support to brokers and clients. You’ll manage project tasks, coordinate due diligence, assist with marketing campaigns and presentations, and help update market data.

You’ll be a central hub for paperwork, pitches, and client communications, balancing priorities and meeting deadlines in a fast-paced team. A 3+ year track record and a bachelor’s degree are preferred.

Qualifications

• 3+ years of relevant experience.
• Bachelor’s degree preferably in Real Estate, Business, Marketing, or similar field.
• Ability to work under pressure, deal with multiple deadlines, effectively handles stressful situations, and work with minimal direction/supervision.
• Excellent communication (follow-through and follow-up) skills, and ability to meet commitments and deadlines.

Responsibilities

• Balance multiple activities and projects at a time for multiple members of the team, and track action items.
• Participate in management and coordination of transaction and due diligence processes, entering deal sheets, submitting completed trade record, and supporting paperwork.
• Execute marketing campaigns, including scheduling campaigns, maintenance of mailing lists, and running campaign reports.
• Create marketing flyers and update as needed to show changes in project.
• Update Brokers’ recent transactions on applicable websites.
• Monitor competitor research and data collection, and liaise with appropriate departments to obtain data, such as company and title searches, and property particulars (e.g. financial, marketing, research).
• Coordinate market reports and conduct basic comparative analyses.
• Develop pitches and presentations for a varied range of clients and brokers.

Skills

3+ yrs exp

Bachelor’s degree

Pressure handling

Communication skills

Education

Bachelor’s degree

Job description

Make your next move an expert one. At Colliers it's not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career. This position is an onsite role based out of our Long Island, NY. office.

About you

We're on the lookout for a dynamic Senior Administrative Assistant (Internally called Senior Client Services Coordinator) who thrives on providing top‑notch support to brokers and clients alike! You're at the forefront of the action, delivering exceptional support to an assigned broker or team of brokers. From project management to marketing wizardry, you're the go‑to guru for all things real estate. You have a passion for proposal creation and presentation. You're ready to tackle any client‑facing challenge, or transaction administration task that comes your way. In this role, you will…

• Balance multiple activities and projects at a time for multiple members of the team, and track action items.
• Participate in management and coordination of transaction and due diligence processes, entering deal sheets, submitting completed trade record, and supporting paperwork.
• Execute marketing campaigns, including scheduling campaigns, maintenance of mailing lists, and running campaign reports.
• Create marketing flyers and update as needed to show changes in project.
• Update Brokers’ recent transactions on applicable websites.
• Monitor competitor research and data collection, and liaise with appropriate departments to obtain data, such as company and title searches, and property particulars (e.g. financial, marketing, research).
• Coordinate market reports and conduct basic comparative analyses.
• Develop pitches and presentations for a varied range of clients and brokers.

What you’ll bring

• 3+ years of relevant experience.
• Bachelor’s degree preferably in Real Estate, Business, Marketing, or similar field.
• Ability to work under pressure, deal with multiple deadlines, effectively handles stressful situations, and work with minimal direction/supervision.
• Excellent communication (follow-through and follow-up) skills, and ability to meet commitments and deadlines.

Pursuant to local law, Colliers is disclosing the following information:

Area / Location Specific: Woodbridge, NJ.

Approximate Compensation for this Role: Annual hourly range: $33.65/hr - $36.05/hr

Bonus This position is eligible for an annual bonus, based on company and individual performance.

Benefits

• Employees (and their families) are provided options for employer subsidized medical benefits including RX, dental, vision as well as employer paid basic life/AD&D insurance and short-term / long-term disability.
• Employees are able to enroll in our company’s 401k plan, which includes an employer match.
• Employees will also receive 10 days of sick leave and a minimum of 15-days vacation annually.
• Certain senior-level roles are eligible for unlimited time off.
• Employees will also enjoy 10 paid holidays plus two personal flex days throughout the calendar year.
• Twelve weeks (for birth parents) and 4 weeks (for non-birth parents, including adoptive/foster parents) for paid parental leave will also be available for use after successful completion of 90 days of employment.
• Individuals may be eligible for different or additional benefits under applicable state law.

Make your next move an expert one and join us as we lead the industry into the future.

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact [e-mail] for assistance. We are enterprising. Our expert advice to property occupiers, owners and investors leads the industry into the future. We invest in relationships to create enduring value. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what's right for our clients, people and communities. We attract and develop industry leaders, empowering them to think and act differently to drive exceptional results. What's more, our global reach maximizes the potential of property, wherever our clients do business. At Colliers, we accelerate success.