Senior Administrative Assistant (Commercial Brokerage Coordination

Colliers International; Jericho (NY); On-site; USD 46,000 - 50,000; Full time

Benefits offered by this job

Annual bonus

Medical benefits

401k with employer match

Paid time off

Job summary

Colliers International in Long Island, NY seeks a Senior Administrative Assistant (Senior Client Services Coordinator) to support brokers and clients with proposal creation, marketing, and transaction administration. You will handle multiple tasks, manage marketing materials, and coordinate market research and presentations.

The role emphasizes client-facing activities, data gathering, and collaborative teamwork, with opportunities to advance within a leading real estate services firm.

Qualifications

• 3+ years of relevant experience in real estate support or client services.
• Bachelor's degree in Real Estate, Business, Marketing, or similar field.
• Ability to work under pressure with multiple deadlines and minimal supervision.

Responsibilities

• Balance multiple activities and projects for multiple team members and track action items.
• Participate in transaction coordination and due diligence and support paperwork.
• Execute marketing campaigns, schedule campaigns, and maintain mailing lists.
• Create marketing flyers and update project information and broker transactions online.
• Conduct competitor research, data collection, and liaise with departments for data.
• Coordinate market reports and develop pitches/presentations for clients and brokers.

Skills

Marketing coordination

Proposal creation

Client services

Multitasking

Communication skills

Presentation skills

Education

Bachelor's degree in Real Estate, Business, or Marketing

Job description

Make your next move an expert one.

At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

***This position is an onsite role based out of our Long Island, NY. office.***

About you

We're on the lookout for a dynamic Senior Administrative Assistant (Internally called Senior Client Services Coordinator) who thrives on providing top-notch support to brokers and clients alike!

You're at the forefront of the action, delivering exceptional support to an assigned broker or team of brokers. From project management to marketing wizardry, you're the go-to guru for all things real estate. You have a passion for proposal creation and presentation. You're ready to tackle any client-facing challenge, or transaction administration task that comes your way.

In this role, you will...

• Balance multiple activities and projects at a time for multiple members of the team, and track action items.
• Participate in management and coordination of transaction and due diligence processes. entering deal sheets, submitting completed trade record, and supporting paperwork.
• Execute marketing campaigns, including scheduling campaigns, maintenance of mailing lists, and running campaign reports.
• Create marketing flyers and update as needed to show changes in project. Update Brokers' recent transactions on applicable websites.
• Monitor competitor research and data collection, and liaise with appropriate departments to obtain data, such as company and title searches, and property particulars (e.g. financial, marketing, research).
• Coordinate market reports and conduct basic comparative analyses. Develop pitches and presentations for a varied range of clients and brokers

What you'll bring

• 3+ years of relevant experience.
• Bachelor's degree preferably in Real Estate, Business, Marketing, or similar field.
• Ability to work under pressure, deal with multiple deadlines, effectively handles stressful situations, and work with minimal direction/supervision.
• Excellent communication (follow-through and follow-up) skills, and ability to meet commitments and deadlines.

Pursuant to local law, Colliers is disclosing the following information:

Area / Location Specific: Woodbridge, NJ.

Approximate Compensation for this Role: Annual hourly range: $33.65/hr - $36.05/hr

Our compensation ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all national locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Bonus

This position is eligible for an annual bonus, based on company and individual performance.

Benefits

Employees (and their families) are provided options for employer subsidized medical benefits including RX, dental, vision as well as employer paid basic life/AD&D insurance and short-term / long-term disability. Employees are able to enroll in our company's 401k plan, which includes an employer match. Employees will also receive 10 days of sick leave and a minimum of 15-days vacation annually. Certain senior-level roles are eligible for unlimited time off. Employees will also enjoy 10 paid holidays plus two personal flex days throughout the calendar year. Twelve weeks (for birth parents) and 4 weeks (for non-birth parents, including adoptive/foster parents) for paid parental leave will also be available for use after successful completion of 90 days of employment. Individuals may be eligible for different or additional benefits under applicable state law.

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Make your next move an expert one and join us as we lead the industry into the future.

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

Applications will be accepted on an ongoing basis.

Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact [e-mail] for assistance.