Strategic Administrative Supervisor to AVP, Primary Giving

Penn State University; State College (Centre County); On-site; USD 49,000 - 71,000; Full time

Job summary

Penn State University is seeking an Administrative Assistant – Supervisor to support the Associate Vice President for Primary Giving. This role acts as a strategic administrative partner, managing an AVP's calendar, travel and expenses, and coordinating administrative operations across the Primary Giving team.

The successful candidate will supervise administrative staff, coordinate meeting logistics, and prepare reports and proposals while maintaining confidential information and fostering

Qualifications

• Associate degree and 4+ years of relevant experience or an equivalent combination accepted.
• Experience handling confidential information.
• Supervises full-time staff and coordinates administrative workflows.
• Proficient with Penn State systems and expense reporting.

Responsibilities

• Plan, organize, and support daily office activities and processes for the AVP for Primary Giving.
• Coordinate calendars, travel, expense reporting and meeting logistics.
• Provide leadership and supervision to administrative staff supporting Primary Giving initiatives.
• Develop consistent administrative practices and prioritize competing demands.
• Prepare reports, summaries, and proposals using databases and Microsoft applications.

Skills

Confidentiality handling

Staff supervision

Project management

Office 365

Interpersonal skills

Expense reporting

Independent work

Professional development

Education

Associate Degree

Tools

Office 365

Job description

Penn State University is seeking an Administrative Assistant – Supervisor to support the Associate Vice President for Primary Giving. This role acts as a strategic administrative partner, managing an AVP's calendar, travel and expenses, and coordinating administrative operations across the Primary Giving team.

The successful candidate will supervise administrative staff, coordinate meeting logistics, and prepare reports and proposals while maintaining confidential information and fostering