Executive Admin Supervisor – Primary Giving

Penn State University; University Park (TX); On-site; USD 49,000 - 71,000; Full time

Benefits offered by this job

Tuition discount

Job summary

Penn State University is seeking an Administrative Assistant – Supervisor to support the Associate Vice President for Primary Giving. This role serves as a strategic administrative partner, managing the AVP’s calendar, travel, expenses, and communications while coordinating administrative operations across the Primary Giving team.

The successful candidate will lead other administrative professionals embedded within Annual Giving, ensuring consistent practices and fostering collaboration across

Qualifications

• Associate degree and 4+ years of relevant experience are required.
• Experience handling confidential information is required.
• Experience supervising full-time staff is required.
• Proficiency with Office 365 applications (Teams, SharePoint, Outlook, Word, Excel, PowerPoint) is preferred.

Responsibilities

• Plan, organize, and support daily office activities for the AVP for Primary Giving.
• Maintain the AVP’s complex calendar, travel arrangements, and expense reporting.
• Coordinate meeting and event logistics and prepare reports and proposals.
• Supervise, train, and provide performance input for administrative staff.
• Liaise with DDAR and University units to support ongoing operations.

Skills

Executive support

Calendar management

Travel arrangements

Budget management

Supervising staff

Communications

Office 365

Databases

Education

Associate degree

4+ years experience

Tools

Office 365

SharePoint

Outlook

Excel

PowerPoint

Job description

Penn State University is seeking an Administrative Assistant – Supervisor to support the Associate Vice President for Primary Giving. This role serves as a strategic administrative partner, managing the AVP’s calendar, travel, expenses, and communications while coordinating administrative operations across the Primary Giving team.

The successful candidate will lead other administrative professionals embedded within Annual Giving, ensuring consistent practices and fostering collaboration across