Executive Administrative Specialist

Ultimate Staffing Services; Los Angeles (CA); On-site; USD 49,000 - 57,000; Full time

Job summary

Ultimate Staffing Services in Los Angeles is seeking an experienced administrative support professional for a 6-month contract (W-2). Start date: 9/28/2026.

The role demands calendar management, travel coordination, and general office support to managers and teams. Responsibilities include arranging meetings, processing complex travel with visas and security as needed, handling multi-currency expenses via Concur, and preparing reports and presentations with accurate formatting and grammar.

Responsibilities

• Provide full administrative support including calendar management with prioritization and communication to managers and colleagues.
• Coordinate meetings with internal and external contacts; manage meeting rooms, visitor passes, equipment, and distribute supporting documentation.
• Manage complex travel arrangements, including multi-destination trips, visa/passport requirements, security measures, and detailed itineraries.
• Maintain reporting requirements and perform monthly multi-currency expense reconciliation using Concur.
• Produce correspondence, reports, and presentations with proper formatting and grammar.
• Summarize market or internal data, present findings in charts and tables for reports or presentations.
• May conduct basic analysis, auditing, organize team meetings, and provide backup support; stay updated on policies to improve workflows.

Job description

Ultimate Staffing Services in Los Angeles is seeking an experienced administrative support professional for a 6-month contract (W-2). Start date: 9/28/2026.

The role demands calendar management, travel coordination, and general office support to managers and teams. Responsibilities include arranging meetings, processing complex travel with visas and security as needed, handling multi-currency expenses via Concur, and preparing reports and presentations with accurate formatting and grammar.