Strategic Executive Assistant to C-Suite | Global Travel

Ultimate Staffing Services

Irvine (CA)

On-site

USD 78,000 - 80,000

Full time

14 days+

Application generator

Don’t send a generic resume — generate a resume and cover letter tailored to this exact role.

Get past ATS filters

Benefits offered by this job

100% employer-paid medical, dental, &-

Dependent coverage assistance

Job summary

Ultimate Staffing Services is seeking an experienced Executive Assistant in Irvine, CA to support senior leadership full-time onsite. You will manage calendars, arrange domestic and international travel, and prepare presentations and briefing materials for influential leaders.

Responsibilities include tracking actions, coordinating with cross-functional teams across time zones, and drafting executive communications.

Qualifications

5+ years of Executive Assistant experience supporting senior leadership.
Experience supporting a C-Suite executive, President, General Manager, VP, or similar leader.
Advanced calendar management and complex travel coordination.

Responsibilities

Manage complex executive calendars, scheduling, and shifting priorities.
Coordinate domestic and international travel arrangements and itineraries.
Prepare meeting agendas, presentations, reports, and executive briefing materials.
Track action items, deadlines, and follow-up activities across multiple departments.
Draft and manage executive communications and correspondence.
Support leadership meetings, company events, and executive visits.
Coordinate with cross-functional teams across multiple time zones.