Senior Administrative Assistant — AIAS Operations & Procurement

State of Alaska; Anchorage (AK); On-site; USD 55,000 - 72,000; Full time

Job summary

The Alaska Department of Transportation and Public Facilities (DOTPF) is seeking an LTNP Administrative Assistant 3 to support AIAS operations and the Alaska airport system. This role provides essential admin and financial support, coordinates procurement, and assists with budgeting and reconciliation tasks.

You will also back up recruitment activities and collaborate with multiple internal teams to keep the AIAS functioning smoothly for Ted Stevens Anchorage and Fairbanks airports.

Qualifications

• One year of journey-level administrative duties in HR, accounting, administration or procurement.
• Two years of post-secondary education (32 semester hours or 48 quarter hours).
• Two years of entry-level technical/admin experience in related areas.
• Two years of any combination of post-secondary education, vocational education and/or entry-level experience.

Responsibilities

• Coordinate procurement activities, authorize payments and expenditures.
• Monitor expenditures and revenues; assist with budget reporting and adjustments.
• Provide admin support to AIAS Director and Administrative Operations Manager.
• Backup Recruitment Coordinator handling recruitment, hiring, onboarding.
• Support Alaska International Airport System operations for Ted Stevens and Fairbanks airports.

Skills

Adaptability

Attention to Detail

Computer Skills

Oral and Written Communication

Education

One year of journey-level administrative duties

Two years of post-secondary education

Two years of entry-level administrative experience

Two years of any combination of education/experience

Job description

The Alaska Department of Transportation and Public Facilities (DOTPF) is seeking an LTNP Administrative Assistant 3 to support AIAS operations and the Alaska airport system. This role provides essential admin and financial support, coordinates procurement, and assists with budgeting and reconciliation tasks.

You will also back up recruitment activities and collaborate with multiple internal teams to keep the AIAS functioning smoothly for Ted Stevens Anchorage and Fairbanks airports.