LTNP Administrative Assistant 3

Holland America-Princess (Holland America Dawson City Inn); Anchorage (AK); On-site; USD 45,000 - 60,000; Full time

Job summary

Alaska Department of Transportation and Public Facilities (DOT&PF) seeks an LTNP Administrative Assistant 3 to support procurement, payments, budgeting, and administrative operations across teams serving Ted Stevens Anchorage and Fairbanks airports.

You will backup Recruitment Coordinator, assist with hiring and onboarding, and help ensure financial and administrative functions run smoothly, contributing to Keep Alaska Moving mission.

Qualifications

• One year of journey-level technical duties in administrative areas such as human resources, accounting, administration, and procurement.
• Two years of post-secondary education (32 semester hours or 48 quarter hours) equals 1 year.
• Two years of entry-level technical experience in administrative areas such as HR, accounting, administration, and procurement.
• Two years of any combination of post-secondary education, vocational education, and/or entry-level technical experience in these admin areas.

Responsibilities

• Coordinate procurement, authorize payments, resolve vendor discrepancies, ensure best value while complying with State policies.
• Monitor expenditures and revenues; assist with budget reporting, travel, invoicing, procurement card administration, and reconciliation.
• Provide administrative support to the AIAS Director and Administrative Operations Manager; collaborate with Finance, IT, Planning and Development, Air Service Development, Communications, and other teams.
• Serve as backup Recruitment Coordinator; assist with recruitment, hiring, and onboarding.
• Contribute to Alaska International Airport System by supporting admin and financial functions for Ted Stevens Anchorage and Fairbanks airports.

Skills

Adaptability

Attention to Detail

Computer Skills

Oral and Written Communication

Education

Two years of post-secondary education (32 semester hours or 48 quarter hours)

Two years of journey-level administrative/procurement experience

Job description

Job Description

ATTENTION

ALL ALASKA RESIDENTS!

The Department of Transportation and Public Facilities (DOT&PF), Division of Facilities Services, is looking for an LTNP Administrative Assistant 3 to help us

Keep Alaska Moving!

What you will be doing:

• Coordinate procurement activities, authorize payments and expenditures, resolve vendor discrepancies, and help ensure AIAS receives the best value while maintaining compliance with State policies.
• Support AIAS financial operations by monitoring expenditures and revenues, assisting with budget reporting and adjustments, and managing travel, invoicing, procurement card administration, and reconciliation processes.
• Provide administrative support to the AIAS Director and Administrative Operations Manager while working collaboratively with Finance, Budget, Information Technology, Planning and Development, Air Service Development, Communications, and other administrative teams.
• Serve as the backup Recruitment Coordinator, assisting with recruitment, hiring, and onboarding activities that support a growing and evolving organization.
• Contribute to the success of the Alaska International Airport System by helping ensure the administrative and financial functions that support both Ted Stevens Anchorage International Airport and Fairbanks International Airport operate efficiently and effectively.

Our mission, values, and culture:

The State of Alaska Department of Transportation and Public Facilities’ mission is to Keep Alaska Moving. We are working toward a modern, adaptable, flexible transportation system that will be resilient as we tackle our challenges. We believe collaboration, communication, and coordination increase our ability to succeed. Creating teams that are focused on results, working together, and leveraging resources across our department, with community and private sector partnerships, increases our ability to accomplish our mission and serve Alaskans.

The benefits of joining our team:

Joining the Alaska Department of Transportation & Public Facilities (DOT&PF) offers an array of benefits, with career growth opportunities at the forefront. As an integral part of Alaska's infrastructure development and maintenance, DOT&PF provides employees with a dynamic and diverse work environment where they can continually enhance their skills and climb the career ladder. The department values professional development, offering training programs and mentorship opportunities to help individuals expand their expertise and advance in their chosen fields. With the vast and unique challenges of Alaska's geography and climate, employees can work on groundbreaking projects that contribute to the state's growth, making the DOT&PF an ideal choice for those seeking a fulfilling and evolving career in transportation and public facilities.

The State of Alaska has a generous benefits package and an excellent retirement plan. Please see here for more information:

https://doa.alaska.gov/dop/workplace/benefits/

.

The DOT&PF core values are integrity, excellence, and respect. We support an environment focused on teamwork and collaboration to achieve results. We succeed in achieving our transportation mission through building credibility with our customers, stakeholders, and the public. A successful candidate will have sound judgment, decision-making, and a strong ethical and professional conduct history.

The working environment you can expect:

Working at the Alaska Department of Transportation and Public Facilities (DOT&PF) offers a uniquely challenging and rewarding environment. With Alaska's diverse and expansive terrain, coupled with its extreme weather conditions, employees of the DOT&PF can work in various locations, including remote locations and urban centers, addressing a wide range of transportation needs. Their roles demand adaptability and resourcefulness as they maintain and improve roads, bridges, airports, ports, and public facilities in a state known for rugged terrain and extreme seasonal changes. This work not only presents professionals with a range of fascinating challenges but also allows them to contribute to developing and maintaining critical infrastructure against the backdrop of Alaska's breathtaking natural beauty, reflecting a strong commitment to safety and environmental responsibility.

Who we are looking for:

To be successful in this position, the selected applicant will possess the following core competencies:

Adaptability:

adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.

Attention to Detail:

Is thorough when performing work and conscientious about attending to detail.

Computer Skills:

Uses computers, software applications, databases, and automated systems to accomplish work.

Oral and Written Communication:

Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

To view the general description and example of duties for the position please go to the following link:

https://www.governmentjobs.com/careers/Alaska/classspecs

Minimum Qualifications

One year of experience performing journey-level technical duties in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 2, Accounting Technician 2, Human Resource Technician 2, and similar classes with the State of Alaska or the equivalent with another employer.

OR

Two years of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year).

OR

Two years of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.

OR

Two years of any combination of post-secondary education, vocational education, and/or entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.) The required experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.

Special Note:

Examples of journey-level technical duties include:

• Calculating or auditing timesheets, including a variety of standard premium pays such as overtime, shift differentials, hazard, recall, and standby; reviewing and correcting calculations and coding completed by other staff; coordinating the notification of employees and supervisors of entitlements and obligations.
• Determining which of several accounts, journals, and ledgers are affected by a transaction and certifying entry or adjustment; and reconciling subsidiary account balance with control ledgers–for example, encumbrance, accounts receivable balance, project balance, and authorized balance.
• Purchasing supplies, materials, and equipment through vendors on the open market, contract awards and/or other standard forms