Executive Administrative Coordinator, Dean’s Office

New Jersey Institute of Technology; Guttenberg (NJ); On-site; USD 66,000 - 122,000; Full time

Job summary

New Jersey Institute of Technology in Newark seeks an Administrative Coordinator to provide comprehensive administrative, operational, financial, and programmatic support to the Ying Wu College of Computing, primarily for the Office of the Dean. The role emphasizes professional service, confidentiality, and efficient coordination of calendars, travel, procurement, and communications.

You will liaise with faculty, staff, students, and university offices, maintain records, track purchases and

Qualifications

• Bachelor’s degree required.
• Experience providing administrative or operational support in a professional office.
• Proficiency in Microsoft Office Suite, Google Workspace, and administrative information systems.
• Excellent organizational, written and verbal communication, customer service, and project coordination skills.
• Demonstrated ability to manage multiple priorities, deadlines, schedules, and competing demands in a fast-paced environment.
• Strong attention to detail and ability to maintain accurate administrative and financial records.
• Ability to exercise sound judgment, professionalism, discretion, and confidentiality.
• Ability to work effectively with faculty, staff, students and senior administrators.

Responsibilities

• Coordinate Dean’s Office calendar and meetings.
• Prepare materials and track action items for projects.
• Process and track financial transactions and travel.
• Manage front desk and respond to inquiries.
• Maintain administrative and financial records.
• Develop Administrative Procedures Manual.
• Support events, outreach, and special projects.

Skills

Organizational skills

Communication skills

Project coordination

Customer service

Multitasking

Education

Bachelor's degree

Tools

MS Office

Google Workspace

Workday

Job description

New Jersey Institute of Technology in Newark seeks an Administrative Coordinator to provide comprehensive administrative, operational, financial, and programmatic support to the Ying Wu College of Computing, primarily for the Office of the Dean. The role emphasizes professional service, confidentiality, and efficient coordination of calendars, travel, procurement, and communications.

You will liaise with faculty, staff, students, and university offices, maintain records, track purchases and