Executive Assistant to Leadership and Board

Hawthorne Lane; Charlotte (NC); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Competitive salary

Strong benefits package

Hybrid work model

Work-life balance

Job summary

Hawthorne Lane, a nonprofit in Charlotte, NC, seeks an Executive Assistant to provide high-level support to the leadership and Board of Directors. You will manage calendars, coordinate travel, prepare meeting materials, process expense reports, and handle scheduling with discretion.

This role offers a hybrid work model, competitive salary and benefits, and opportunities to contribute to fundraising and donor communications.

Qualifications

• Five years of administrative work experience.
• Bachelor’s degree required.
• Strong written and verbal communication skills.

Responsibilities

• Manage multiple calendars and act as liaison for executives and board members.
• Organize meetings, travel, and events; arrange conference rooms and catering.
• Prepare expense reports and follow up on documentation.
• Support scheduling and preparation of meeting materials.
• Coordinate with leadership and staff to ensure timely communication.
• Organize and compile meeting materials (documents, spreadsheets, slide decks).

Skills

Administrative experience

Bachelor's degree

Strong communicator

Detail oriented

Proactive

Education

Bachelor's degree

Tools

None

Job description

As the Executive Assistant with this nonprofit organization, you will provide high-level executive support to leadership and Board of Directors. This individual will work directly with the team to assist with many traditional EA responsibilities such as travel booking, maintaining busy calendars, processing expense reports, scheduling, and preparing meeting materials. You are responsible for executing administrative functions in a polite, timely and organized manner and serving internal and external contacts to the best of your abilities. If you are seeking an administrative role with a strong work-life balance and a hybrid work model.

Key Responsibilities:

• Manage several calendars and act as a liaison for the executive team and board members.
• Organize meetings, travel, and special events as needed. Coordinate and prepare conference rooms and manage office catering needs. Support with follow-up documentation as needed, such as expense reporting.
• Support donor and fundraising strategy.
• Communicate with organization members and external parties as a representation of the leadership team.
• Conduct board support by arranging agendas and preparing materials. Take organized meeting notes on behalf of the leadership team.
• Liaise with the support team to facilitate communication and coordinate administrative tasks in a deadline-driven environment.
• Organize and compile meeting materials, including but not limited to, documents, spreadsheets and slide decks. Ensure all parties have accurate materials leading up to appointments.

Why You’ll Love Working Here:

• Competitive salary and strong benefits package.
• Mission-driven work environment focused on values.
• Friendly, welcoming, and supportive company culture.
• Work-life balance.
• Hybrid work model; three days in-office.

What We’re Looking For:

• Administrative experience. You have a bachelor’s degree and a minimum of five years of administrative work experience.
• Flexible. You can think on your feet and quickly respond to dynamic situations.
• Strong communicator. You clearly communicate ideas verbally and in writing.
• Detail oriented. You are the one to make sure critical details aren’t missed and love to produce quality work.
• Exceeds expectations. You genuinely enjoy supporting a team and always aim to deliver exceptional support.
• Proactive. You are a problem solver through and through and enjoy being the go-to person on your team.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer's discretion.

Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.