Senior Administrative Assistant

George Washington University; Washington (District of Columbia); On-site; USD 30,000 - 39,000; Part time

Benefits offered by this job

Healthcare benefits

Tuition benefits

Job summary

George Washington University in Washington, DC seeks a Senior Administrative Assistant to provide comprehensive support to the Office of Undergraduate Affairs and Special Programs. You will manage calendars, coordinate events, prepare reports, and handle budget-related tasks with GW systems.

The role requires strong organizational skills, proficiency with MS Office and GW tools, and the ability to work with a diverse campus community. This is a part-time on-site position with a 30-hour week.

Qualifications

• Minimum qualifications include a high school diploma or GED with 3 years of relevant experience, or a Bachelor's degree or higher.
• Strong proficiency in Microsoft Office, Google Workspace, Box, and GW enterprise systems.
• Excellent communication and organizational skills; ability to manage schedules and budgets.

Responsibilities

• Provide general administrative support to the Associate Provost; answer phones, respond to inquiries, and maintain records.
• Schedule and coordinate events, meetings, and room reservations with IT and catering.
• Draft notices, take notes, and track deliverables for meetings.
• Generate reports from GW databases and maintain office documents in Box.
• Assist with academic honors ceremonies and data verification for eligible students.
• Support with project management, data collection, and reporting on undergraduate programs.
• Coordinate travel arrangements for the Associate Provost and visitors; monitor expenses.
• Maintain inventory, process reimbursements, and manage P-card documentation.

Skills

Customer service

Attention to detail

Proactive

Strong writing

Reading comprehension

Independent work

Education

Bachelor's degree or higher

High school diploma/GED

Tools

Microsoft Office

Adobe Acrobat

Gmail

Google Workspace

Box

Banner

Oracle

Kronos

iBuy

Job description

The Senior Administrative Assistant provides administrative support to the Office of Undergraduate Affairs and Special Programs. The position reports directly to the Associate Provost for Undergraduate Affairs and Special Programs.

This experienced administrative support position provides enhanced administrative support to one or more individuals. This position coordinates schedules and maintains calendar(s) for assigned staff, regularly prioritizing and arranging meetings, conferences, and appointments. This role also typically monitors and assists with budget preparation and record keeping, maintains and reconciles P-cards for departmental, institutional, or work unit accounts, and anticipates and prepares background materials as needed. This position may compose reports related to status of department budgets or project funding requirements. The position typically monitors and approves travel, procurement, conference, honoraria, consultant, and other expenses associated with department needs and sponsored projects.

The Senior Administrative Assistant will:

• Provide general administrative support to the Associate Provost: answer phones, respond to inquiries from students, parents, alums, faculty, staff, and administrators; make photocopies; maintain spreadsheets and databases; submit and monitor FixIt requests, greet visitors
• Schedule, plan, and set up events and meetings including room reservation and tech support coordination with GW IT and catering purchases
• Draft and circulate meeting notices and agendas, take meeting notes and track meeting deliverables
• Generate reports from GW databases including Tableau and Banner. Collect, maintain, and update office databases and documents in Box
• Assist with annual Academic Honors Ceremony; planning event; collecting, sorting, and verifying records of eligible students using internal dashboards; coordinating with offices of Events and Academic Planning
• Project management, research, data collection, and report preparation regarding undergraduate academic programs in areas such as academic integrity, academic policy, and program development
• Support the Special Programs with administrative processes when needed
• Update and maintain documents related to faculty hiring, promotion, and leave applications; assist with instructor recruitment for Special Programs within GW and regionally
• Order office supplies and manage inventory; prepare receipts and reports for P-card processing; invoicing, expensing, and reimbursement processing
• Coordinate travel, including flight arrangements, hotel bookings, and schedules for the Associate Provost and visitors
• Resolve routine administrative issues with other units

Minimum Qualifications:

Qualified candidates will hold a high school diploma/ GED plus 3 years of relevant professional experience, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Preferred Qualifications

• Outstanding customer service skills, detail-oriented, and acquires new skills quickly
• Ability to work proactively and exercise good judgment
• Strong writing skills and reading comprehension
• Fluent in software such as Microsoft Office, Adobe Acrobat, Gmail, Google Workspace, Box, and GW enterprise systems such as Banner, Oracle, Kronos (time reporting), and iBuy (expense reporting)
• Able to use and maintain general office equipment, inventories of supplies and equipment, and office files
• Able to assist with the general functions of an academic campus and office
• Able to work independently, complete routine tasks without additional guidance

Hiring Range

$21.80 - $28.32

GW Staff Approach to Pay

How is pay for new employees determined at GW?

Healthcare Benefits

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.

Campus Location

Foggy Bottom, Washington, D.C.

College/School/Department

Academic Affairs

Family

Family Administration

Sub-Family

Administrative / Operations

Stream

Service and Support

Level

Level 3

Full-Time/Part-Time

Part-Time

Hours Per Week

30

Work Schedule

Monday - Friday 9:00 am-3:30 pm (flexible within normal business hours)

Will this job require the employee to work on site?

Yes

Telework

No

Required Background Check

Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants

Employer will not sponsor for employment Visa status

Internal Applicants Only?

No

Posting Number

S014398

Job Open Date

08/12/2026

Job Close Date

If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until:

Background Screening Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement

The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

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