Director, Full-Time Faculty Personnel Administration

George Washington University; Washington (District of Columbia); Hybrid; USD 91,000 - 158,000; Full time

Benefits offered by this job

Healthcare benefits

Tuition assistance

Job summary

The George Washington University is looking for a Director of Full-Time Faculty Personnel Administration to coordinate the life cycle of GW's full-time faculty. You will collaborate with schools, colleges, and HR teams to ensure accurate appointment processing, merit reviews, and timely payroll actions.

Based at GW's Foggy Bottom Campus, the role requires leadership in system improvements, policy adherence, and clear communication with stakeholders to meet annual deadlines and support faculty

Qualifications

• Bachelor's degree in an appropriate area plus 6 years of relevant experience, or a Master's degree or higher plus 4 years.
• Degree must be conferred by the start date; substitutions allowed for education/training and experience.
• Experience in higher education and familiarity with faculty HR processes preferred.

Responsibilities

• Coordinate and administer the life cycle of full-time faculty, including appointment letters and data entry into Banner.
• Lead projects for GW's Elements System and related HRIS improvement efforts.
• Assist in merit allocation, gather data, and generate reports for schools to review.
• Oversee workforce actions: changes of status, compensation, relocations, and payroll corrections.
• Maintain records on appointments, reappointments, tenure, promotions, and sabbatical eligibility.

Skills

Multitasking

Service orientation

Interpersonal communication

MS Word

MS Excel

PowerPoint

Education

Bachelor's degree

Master's degree or higher

Tools

HRIS systems

Banner

Elements System

Salary administration

Relocation procedures

Job description

Job Overview

The George Washington University Office of Faculty Affairs provides innovative resources and meaningful guidance to ensure that all faculty members and librarians thrive throughout their life cycle at the university and are well-positioned to transform students into citizen-leaders through high-quality instruction and expand the frontiers of knowledge through faculty scholarship and research. From recruitment to retirement and beyond, Faculty Affairs works collaboratively with all campus stakeholders to establish and maintain a vibrant, diverse, inclusive, and internationally recognized academic community of scholars at the university.

Reporting to the Assistant Provost for Faculty Affairs, the Director, Full-Time Faculty Personnel Administration partners with schools and colleges as well as with other departmental staff to coordinate and administer duties pertaining to the life cycle of GW's full-time faculty members. The incumbent is responsible for the following:

• Manages the generation and dissemination of faculty appointment letters; ensuring that data are correctly entered into Banner, letters are created, proofed, mailed, and scanned to departments.
• Acts as a project lead for the GW's Elements System.
• Assists in the annual merit allocation process, including working with schools to collect and review merit allocations and to create appropriate files and reports.
• Oversees timely follow-through on all faculty workforce actions, i.e., change of status, supplemental compensation, overload compensation, summer compensation, reimbursement of faculty relocation expenses, and corrections to payroll accounts.
• Maintains up-to-date information and files related to faculty appointments and reappointments; for example, tenure probationary periods, promotions, sabbatical eligibility, leave status, retirement schedules, and emeritus requests.
• Generates applicable reports as necessary for the overall management of faculty workforce administration, including reports related to tenure and promotion, sabbaticals, supplemental compensation, faculty workload and others.
• Works continually with HRIS, DIT, and other departments to investigate technology solutions, including developing and updating existing electronic systems, to ensure the efficiency and effectiveness of faculty appointment and compensation processes.
• Supports the Assistant Provost by managing day-to-day operations of the Office of Faculty Affairs; including identifying and setting measurable goals, targets and deadlines.
• Provides oversight and supervision of support staff, including establishing goals/expectations and learning opportunities to support accuracy and timely completion of all assigned duties.
• Develops and maintains strong ties with administrators, schools, and departmental stakeholders to improve communication and outreach, promote an understanding of and adherence to annual deadlines, and obtain timely feedback for process improvements.
• Works in partnership with the schools and departments to develop and update systems/processes and provides training, as needed, to ensure accuracy and timely processing of forms and requests.
• Contributes to and participates in University-related projects as requested.
• Uses excellent written and verbal communication to communicate clearly and professionally with staff and stakeholders at all levels.
• Keeps department and school administrators informed about process and systems changes in the administration and all aspects of the full-time faculty life cycle; responds to requests for information in a timely and professional manner.
• Works with other Faculty Affairs staff to update the relevant sections of the Faculty Affairs website.

The position is based at GW's Foggy Bottom Campus in Washington, DC. The incumbent may perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications

Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 6 years of relevant professional experience, or, a Master's degree or higher in a relevant area of study plus 4 years of relevant professional experience. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Preferred Qualifications

• Experience in a higher education institution working with faculty, including research faculty
• Thorough knowledge of HR policies, procedures, and practices, benefit programs, HRIS systems, salary administration, relocation procedures, etc.
• Demonstrated ability to multitask in a fast-paced environment in an organized and efficient manner
• A proactive, service-oriented manner and ability to deal effectively with stakeholder demands
• Excellent interpersonal and communication skills and proficiency in Microsoft Word, Excel, and PowerPoint

Hiring Range

$90,776.20 - $157,907.24

GW Staff Approach to Pay

How is pay for new employees determined at GW?

Healthcare Benefits

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.

Job Details

Campus Location: Foggy Bottom, Washington, D.C.

College/School/Department: Academic Affairs

Family: Academic Affairs

Sub-Family: Faculty Affairs

Stream: Management

Level: Level 2

Full-Time/Part-Time: Full-Time

Hours Per Week: 40

Work Schedule: Monday - Friday, 8:30 am- 5:30 pm

Will this job require the employee to work on site? Yes

Employee Onsite Status: Hybrid

Telework: Yes

Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants: Employer will not sponsor for employment Visa status

Internal Applicants Only? Yes (University Wide)

Posting Number

S014456

Job Open Date

09/11/2026

Job Close Date

09/14/2026

Background Screening

Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement

The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.