Administrative Assistant

BayOne Solutions; Seattle (WA); On-site; USD 39,778 - 56,653; Full time

Job summary

An established industry player is looking for a proactive Administrative Assistant to manage reception duties and support office logistics. In this role, you will oversee visitor management, assist with meeting coordination, and maintain a welcoming office environment. Your organizational skills will be essential as you help with onboarding processes and ensure supplies are stocked and ready for daily operations. This is a fantastic opportunity to contribute to a dynamic team in a fast-paced environment, where your contributions will directly impact the overall functionality and atmosphere of the office. If you thrive in a supportive role and enjoy multitasking, this position is perfect for you.

Qualifications

• Must be a quick learner with experience in product stocking and food handling.
• High school diploma required; familiarity with Microsoft 365 preferred.

Responsibilities

• Oversee reception and lobby, manage visitor interactions and security.
• Assist with logistics, meeting coordination, and office supply management.
• Support onboarding processes and maintain office appearance.

Skills

Quick learner

Product stocking experience

Food handling experience

Education

High School Graduate

Tools

Microsoft 365 applications

Job description

2 days ago Be among the first 25 applicants

Direct message the job poster from BayOne Solutions

Senior Executive Recruiter @ BayOne Solutions | MBA

Role: Administrative Assistant (Only On W2)

Location: Seattle, WA

Duration: 12+ Months Contract

Rate: $35/hr on W2

Some specific things you’ll work on:

• Oversee reception desk and lobby: shipping and receiving; visitor management (NDA); security badging; welcomes and directs employees and guests.
• Assist logistics such as escorting vendors, daily catering, mail distribution, office/team events.
• Maintain filing system, both electronic and physical (filling & scanning).
• Maintain overall office appearance and functionality by interfacing with various vendors and building engineers.
• Assist with meeting coordination to include scheduling, inviting, arranging follow up for various vendor meetings (catering, janitorial, maintenance).
• Monitor equipment such as printer, coffee, water and ice machines, refrigerators, beverage coolers.
• Assist in space management: move, seat assignment, furniture reconfiguration.
• Assist in sending maintenance schedule communication emails.
• Prepare communications such as monthly newsletters, office events.
• Support in onboarding and offboarding.
• Coordinate with the Onboarding Team for upcoming new hires.
• Prepare desks for new hires and remove personal belongings for any terminations.
• Set up New Hire Monday Breakfast.
• Check inventory and order snacks/drinks/kitchen/restrooms & stationary essentials.
• Re-stock and organize all office supplies.
• Support in various ad hoc tasks: preventive maintenance inspections, event coordinating, responds to administrative inquiries and questions.

Basic Qualifications:

• Quick learner
• Product stocking experience and food handling experience
• High School Graduate
• Experience in Microsoft 365 applications – preferred

Seniority level: Associate

Employment type: Contract

Job function: Administrative

Industries: IT Services and IT Consulting