Senior Administrative Assistant

AECOM; Nashua (NH); On-site; USD 54,000 - 87,000; Full time

Job summary

AECOM is seeking a Senior Administrative Assistant to support engineering leadership in Nashua, NH. This role is critical in providing confidential administrative and project support, managing schedules, and ensuring effective communication within a fast-paced environment. The ideal candidate will demonstrate exceptional organizational skills and the ability to handle sensitive information with discretion.

Benefits

Health, dental, and vision coverage

Paid time off and holidays

Savings plans and life insurance

Parental and military leave

Recognition programs

Qualifications

• Proficient in Microsoft Office, especially PowerPoint and Excel.
• Ability to obtain and maintain a Secret Security Clearance.
• Excellent communication and interpersonal skills.

Responsibilities

• Manage appointments and shared calendars.
• Provide confidential administrative support to leadership.
• Schedule meetings and logistics independently.

Skills

Communication

Organizational Skills

Discretion

Proactivity

Education

Associate's Degree in a related field

Tools

Microsoft Office

Meeting connectivity tools

Job description

Job Description

See what you're missing. Our employees work on the world's most advanced electronics, from detecting threats for F-35 pilots to illuminating the night for soldiers. Spanning air, land, sea, and space, we are developing the technology of tomorrow, delivered today. Drawing strength from our differences, we're innovating for the future. And you can, too. Our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first, exemplified by our mission: We Protect Those Who Protect Us. Sound like a team you want to be a part of? Come build your career with BAE Systems.

BAE Systems is seeking a Senior Administrative Assistant to organize and support engineering leadership. This is a unique opportunity to work as an engaged and valued team member contributing to the overall operation and success of the organization.

Responsibilities include:

1. Working as an integral member of the program leadership team in a dynamic, fast-paced environment.
2. Providing confidential administrative and project support to program directors, leadership team, and employees.
3. Managing appointments and shared calendars for effective time management.
4. Scheduling meetings and logistics independently.
5. Managing visitor logistics, calls, emails, and meeting requests.
6. Preparing organizational memos from leadership inputs and executing distribution.
7. Using business software (Word, Excel, PowerPoint) to create and enhance documents, reports, data tables, presentations, and agendas, often of a confidential nature.
8. Compiling materials for executive meetings and sometimes taking minutes.
9. Organizing and leading preparation for key meetings and events, including conferences and visits.
10. Arranging business travel and expenses, with recommendations for efficiency.
11. Maintaining confidential files and records.
12. Performing other duties as required.
13. Ensuring a safe work environment and compliance with safety policies.

Required Education, Experience, & Skills

• Proficiency in Microsoft Office suite and meeting connectivity tools.
• Highly skilled in creating and updating PowerPoint presentations.
• Proficient in data processing with Excel.
• Proactive, able to anticipate needs, and work independently.
• Discretion, tact, and good judgment.
• Excellent communication and interpersonal skills for interaction at all levels, including senior management.
• Ability to multitask and organize in a fast-paced environment.
• Understanding of business practices and policies.
• Ability to obtain and maintain a Secret Security Clearance.

Preferred Education, Experience, & Skills

• Associate's Degree in an related field, such as Executive Office Assistance.
• Secret Clearance.

Pay Range: $54,220 - $86,752 annually, based on market pay structures and individual qualifications.

Employee Benefits: Health, dental, vision, savings plans, disability, life insurance, paid time off, holidays, parental/military leave, recognition programs, and more.

Job ID: 113454BR

EEO Employer: Minorities, females, veterans, individuals with disabilities, sexual orientation, gender identity, gender expression.