Senior Administrative Assistant

卡湯晩; Cambridge (MA); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading global healthcare company in Cambridge is seeking a Senior Administrative Assistant to provide high-level administrative support to senior executives. This role involves managing calendars, coordinating travel, and processing expenses, primarily focusing on ensuring effective executive operations. Candidates should have extensive administrative experience and strong proficiency in Microsoft Office, along with excellent communication and organizational skills.

Benefits

High-quality healthcare benefits

Wellness programs

Parental leave

Opportunities for career growth

Qualifications

• 8+ years of administrative experience required.
• Proficiency in Microsoft Office Suite necessary.
• Experience in a pharma or biotech environment preferred.

Responsibilities

• Manage and prioritize executive calendars.
• Coordinate travel arrangements for domestic and international trips.
• Process expense reports accurately.

Skills

Time Management

Communication

Organizational Skills

Digital Savvy

Education

High School Diploma or GED

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

Job Title: Senior Administrative Assistant

Location: Cambridge, MA

About the Job

As a member of the Office of the Head of Specialty Care, the Senior Administrative Assistant will partner with the Executive Assistant to the Head of Specialty Care to provide outstanding administrative support to senior executives.

We are an innovative global healthcare company, committed to transforming the lives of people with immune challenges, rare diseases and blood disorders, cancers, and neurological disorders. From R&D to sales, our talented teams work together, revolutionizing treatment, continually improving products, understanding unmet needs, and connecting communities. We chase the miracles of science every single day, pursuing progress to make a real impact on millions of patients around the world.

Main Responsibilities:

Provides outstanding administrative support:

• Heavy Calendar management – proactively manage Outlook calendars, resolving schedule conflicts, and prioritizing meetings

• Travel arrangements – coordinate domestic and international travel needs

• Expense reports – process expenses accurately and in a timely manner

• Event coordination – arrange and support both internal as well as off-site meetings and events including venue, A/V, catering, etc.

• Tracking invoices and purchase orders

Seasoned and exemplary 1:1 work style:

• Proactive focused time management; highly organized

• Operates with a mindset that ‘the buck stops here’

• Ability to organize and execute multiple priorities with a sense of urgency; high level of energy

• Outstanding oral and written communication skills

• Must be extremely digitally savvy

Strong emotional intelligence ability:

• Can intuit subtle office dynamics, and routinely exercises excellent judgement of situations that arise

• Can interact comfortably with all individuals and is able to build their own network

• Able to see the holistic and wide spectrum view of corporate business objectives

Demonstrates personal accountability:

• Maintains a high level of confidentiality and is able to work independently and with utmost discretion

• Embodies moral courage

• Conducts themselves with integrity and is engaged in their work

• Promotes and ensures full adherence to the Code of Ethics and US Supplement as well as applicable federal and state law according to FDA guidelines

• Remains available to provide backup support to other Senior Administrative Assistants during vacations, etc.

About You

BASIC QUALIFICATIONS:

• High School Diploma or GED and 8+ year's administrative experience.

• Proficiency in using technology including the Microsoft Office Suite (Outlook, Excel, PowerPoint, Word and others).

PREFERRED QUALIFICATIONS:

• Bachelor’s Degree preferred

• Experience supporting senior-level business leaders in a pharma or biotech environment.

• Demonstrated with Global team travel, calendar management and expense management.

• Demonstrated experience in senior leader meeting and off-site coordination and planning, including planning meetings in global and US locations

• Excellent verbal and written communication skills.

• High ethical standards, maintenance of confidentiality.

• Flexibility with time, working across multiple time zones.

Why Choose Us?

• Bring the miracles of science to life alongside a supportive, future-focused team.

• Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.

• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.

• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks’ gender-neutral parental leave.

Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.

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Pursue progress, discover extraordinary

Better is out there. Better medications, better outcomes, better science. But progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let’s be those people.

At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, ability or gender identity.

Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com!

US and Puerto Rico Residents Only

Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally inclusive and diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; natural or protective hairstyles; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.

North America Applicants Only

The salary range for this position is:

$30.26 - $40.35

All compensation will be determined commensurate with demonstrated experience. Employees may be eligible to participate in Company employee benefit programs. Additional benefits information can be found through the LINK.