Senior Administrative Assistant

w3r Consulting; Chicago (IL); On-site; USD 45,000 - 65,000; Full time

Job summary

w3r Consulting is seeking an experienced Administrative Assistant to provide executive-level administrative and office management support to the Divisional Senior Vice President. You will manage calendars, schedule meetings, coordinate travel, prepare correspondence and reports, and maintain confidential records while ensuring adherence to company policies, including HIPAA compliance.

Responsibilities include screening calls, handling inquiries, processing invoices, and supporting budget

Qualifications

• High school diploma or GED.
• Minimum 3 years of administrative support experience.
• Proficiency in Microsoft Word, Excel, PowerPoint, and office equipment.
• Strong written and verbal communication skills.
• Experience managing calendars, confidential documents, and executive-level administrative tasks.
• Ability to work independently, exercise sound judgment, and maintain strict confidentiality.

Responsibilities

• Manage executives' calendars and schedule meetings.
• Coordinate travel arrangements for leadership.
• Prepare correspondence and reports.
• Maintain confidential records and screening calls.
• Process invoices and support budget activities.

Skills

Calendar management

Executive support

Microsoft Office

Organizational skills

Discretion/confidentiality

Budget tracking

HIPAA compliance

Education

High school diploma or GED

Secretarial certification

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

We are seeking an experienced Administrative Assistant to provide executive-level administrative and office management support to the Divisional Senior Vice President. Responsibilities include managing calendars, scheduling meetings, coordinating travel arrangements, preparing correspondence and reports, maintaining confidential records, screening calls, handling inquiries, processing invoices, and supporting budget activities. The role requires strong organizational, communication, and problem-solving skills, independent judgment, discretion, and the ability to manage multiple priorities while ensuring smooth office operations and compliance with company policies, including HIPAA.

Requirements:

• High school diploma or GED.
• Minimum 3 years of administrative support experience.
• Proficiency in Microsoft Word, Excel, PowerPoint, and office equipment.
• Strong written and verbal communication skills.
• Experience managing calendars, confidential documents, and executive-level administrative tasks.
• Ability to work independently, exercise sound judgment, and maintain strict confidentiality.

Preferred Qualifications:

• Secretarial certification from an accredited institution.
• Experience supporting multiple leaders in a large organization.