Administrative Assistant

MK Search; Asheville (NC); On-site; USD 42,000 - 62,000; Full time

Job summary

MK Search is seeking a highly organized Administrative Assistant to support the leadership team with calendars, travel, meetings, and correspondence in a fast-paced setting.

You will prepare reports, invoices, and expense tracking, maintain filing systems, and assist with special projects while ensuring compliance with policies and data handling standards. A 3+ year track record and strong communication skills are required.

Qualifications

• 3+ years of administrative support or related experience.
• High school diploma or GED; associate/bachelor preferred.
• Excellent written, verbal, and interpersonal communication.
• Proactive, solutions-oriented approach with initiative.
• Ability to prioritize and manage multiple responsibilities.
• Strong digital literacy and ability to learn new systems.
• Adaptable and comfortable in a fast-paced environment.

Responsibilities

• Provide administrative and operational support to leadership with discretion.
• Manage multiple priorities, deadlines, and evolving tasks.
• Coordinate travel arrangements and related logistics.
• Assist with meetings, events, and stakeholder engagements.
• Support special projects, tracking progress and next steps.
• Handle inquiries and correspondence with professionalism.
• Draft, proofread, format, and prepare documents and reports.
• Maintain organized filing systems and records per policy.
• Process invoices and expense reports; track department expenses.
• Coordinate courier services and day-to-day workflows using AI tools.
• Ensure company, legal, regulatory and data-handling standards are followed.

Skills

Admin support

Organization

Communication

Process improvement

Calendar management

Travel coordination

Proactive

Digital literacy

Education

High school diploma

Associate/Bachelor preferred

Job description

Our client is seeking a highly organized and proactive Administrative Assistant to provide day-to-day support to the leadership team and help keep department operations running smoothly. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing a variety of responsibilities, and can balance competing priorities with professionalism and attention to detail.

The Administrative Assistant will support calendar and travel coordination, meetings and events, correspondence, reporting, invoicing, expense management, and special projects. The ideal candidate is a strong communicator, highly dependable, detail-oriented, and comfortable working with executives, internal teams, and external partners.

Responsibilities:

• Provide administrative and operational support to the leadership team while handling sensitive information with discretion and professionalism.
• Manage multiple priorities, assignments, and deadlines in a fast-paced and evolving environment.
• Coordinate travel arrangements, including flights, accommodations, ground transportation, and related logistics.
• Assist with meetings, events, conferences, briefings, and stakeholder engagements, including scheduling, catering, materials, logistics, and RSVPs.
• Support special projects by tracking progress, coordinating next steps, and following up on outstanding deliverables.
• Manage incoming inquiries and correspondence, ensuring timely and professional communication with internal and external stakeholders.
• Draft, proofread, format, and prepare correspondence, presentations, reports, and other business documents.
• Maintain organized physical and electronic filing systems and ensure records are maintained in accordance with company policies.
• Process invoices and check requests and assist with expense reports, department expense tracking, reporting, and forecasting.
• Coordinate courier services and track deliveries as needed.
• Utilize technology and AI tools to improve efficiency, accuracy, and day-to-day workflows while identifying opportunities for continuous improvement.
• Ensure company, legal, regulatory, and data-handling standards are followed.

Qualifications:

• 3+ years of administrative support or related experience
• High school diploma or GED required; associate or bachelor’s degree preferred
• Strong organizational skills with exceptional attention to detail
• Excellent written, verbal, and interpersonal communication skills
• Proactive, solutions-oriented approach with strong initiative
• Ability to prioritize and manage multiple responsibilities simultaneously
• Strong digital literacy and ability to learn new systems and technology
• Adaptable and comfortable working in a fast-paced environment