Senior Administrative Assistant

Astrion; Bedford (MA); On-site; USD 70,000 - 80,000; Full time

Job summary

Astrion is hiring a Senior Administrative Assistant to support the Air Force Life Cycle Management Center-Ground Base Air Defense Sensor division (AFLCMC/ESG) at Hanscom AFB, MA. The role requires US citizenship and the ability to obtain a Secret clearance.

It offers a competitive $70,000-$80,000 salary and full-time salaried status. Key duties include managing calendars, coordinating meetings, and maintaining official records.

Qualifications

• Minimum required: US citizenship and ability to obtain Secret clearance.
• Ideally 12+ years in DoD or related discipline with 5+ years in leadership roles.
• Bachelor’s degree plus DoD program/contracting experience.

Responsibilities

• Provide administrative support to PK leadership and contracting teams.
• Manage daily taskers, suspense actions, and office deliverables.
• Maintain records, calendars, and scheduling; prepare agendas and minutes.

Skills

MS Office

Calendar mgmt

Executive scheduling

Meeting coordination

DoD exp

Written comms

Records management

Data reporting

Customer service

Interpersonal skills

Education

Bachelor's Degree in related field

Tools

SharePoint

Microsoft Teams

Outlook

Job description

SENIOR ADMINISTRATIVE ASSISTANT

LOCATION: Hanscom AFB MA

SALARY RANGE: $70,000 - 80,000 annually*

depending on experience, certifications, and qualifications

JOB STATUS: Full-time; salaried

CLEARANCE: Secret

Astrion has an exciting opportunity for a Senior Administrative Assistant providing support to the Air Force Life Cycle Management Center-Ground Base Air Defense Sensor division (AFLCMC/ESG).

The ESG Division manages efforts focused on developing, acquiring, fielding and sustaining programs that support worldwide communications, Battle Management, Command & Control, Intelligence, Surveillance & Reconnaissance (C2ISR), Air/Ground Surveillance, Time Critical Targeting, Combat Identification, Radar Imagery, Integrated Air/Missile Defense, and Mobile/Fixed C2ISR Performance, Exploitation & Dissemination Facilities.

Required Qualifications / Skills

Minimum Required Qualifications:

Citizenship: Must be a US citizen

Clearance: Must be able to obtain an active Secret Security Clearance

Preferred Qualifications

Education: Bachelor's Degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD OR,

• 15 years of directly related experience, eight of which must be in the DoD.

Preferred Qualifications / Skills

Technical Skills:

• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
• SharePoint administration and document management
• Calendar management and executive scheduling support
• Meeting coordination and virtual collaboration platforms (Microsoft Teams, Zoom, WebEx)
• Action item, suspense, and workflow tracking
• Preparation of executive correspondence, reports, and briefing materials
• Records management and file maintenance in accordance with DoD policies
• Data collection, analysis, and administrative reporting
• Experience supporting DoD acquisition or program management offices
• Knowledge of Air Force organizational structures and administrative processes

Interpersonal Skills

• Strong written and verbal communication skills
• Exceptional organizational and time management abilities
• Ability to manage multiple priorities and competing deadlines
• Professional demeanor when interacting with senior military and civilian leadership
• Strong attention to detail and accuracy
• Excellent customer service and stakeholder engagement skills
• Ability to work independently with minimal supervision
• Strong problem-solving and critical-thinking abilities
• Collaborative team player capable of working across diverse organizations
• Ability to handle sensitive and confidential information with discretion
• Adaptability in a fast-paced, mission-focused environment
• Proactive mindset with a continuous process-improvement approach
• Strong relationship-building and coordination skills
• Ability to anticipate leadership needs and respond effectively
• High level of professionalism, reliability, and accountability

Responsibilities

Duties include, but not limited to:

• Provide comprehensive administrative support to PK leadership and contracting teams.
• Manage daily taskers, suspense actions, action items, and organizational deliverables.
• Maintain PK official records, contract closeout files, trackers, and documentation repositories.
• Oversee personnel in-/out-processing and maintain office documentation, calendars, and scheduling.
• Coordinate meetings, conferences, virtual sessions, and prepare agendas, minutes, and briefing materials.
• Manage KTFileShare, SharePoint, Teams resources, permission access, and inspection readiness.
• Support workflow management, office operations, and process improvement initiatives.
• Prepare official correspondence, reports, and leadership documentation.
• Disseminate program guidance, maintain leadership awareness of priorities, and respond to routine inquiries.
• Assist with DTS travel coordination and serve as VRO/TCO telephone focal point.
• Validate recurring reports and support ESGK training events and office activities.