Senior Administrative Assistant

Applied Research Solutions; Bedford (MA); On-site; USD 80,000 - 90,000; Full time

Job summary

Applied Research Solutions is seeking a Senior Administrative Assistant to provide comprehensive administrative support to the AFLCMC/ESG division at Hanscom AFB, Bedford, MA. This is a full-time on-site role with five days on-site each week.

The candidate should hold a Bachelor\'s Degree in a related field and possess extensive DoD experience, with advanced skills in Microsoft Office and SharePoint. Responsibilities include calendar management, meeting coordination, records maintenance, and

Qualifications

• Bachelor's Degree in a related field.
• 12+ years of experience in the respective discipline (15 years if DoD-experienced).
• Advanced proficiency with Microsoft Office Suite and SharePoint.

Responsibilities

• Provide comprehensive administrative support to leadership and contracting teams.
• Manage daily taskers, suspense actions, and organizational deliverables.
• Maintain official records, calendars, and scheduling; prepare agendas and briefing materials.

Skills

Calendar management

Executive scheduling

Meeting coordination

Data collection & reporting

Administrative support

DoD experience

Education

Bachelor's Degree in related field

Tools

Microsoft Office Suite

SharePoint

Microsoft Teams

Zoom

WebEx

Job description

Applied Research Solutions is seeking a Senior Administrative Assistant to provide support to the Air Force Life Cycle Management Center-Ground Base Air Defense Sensor division (AFLCMC/ESG). The ESG Division manages efforts focused on developing, acquiring, fielding and sustaining programs that support worldwide communications, Battle Management, Command & Control, Intelligence, Surveillance & Reconnaissance (C2ISR), Air/Ground Surveillance, Time Critical Targeting, Combat Identification, Radar Imagery, Integrated Air/Missile Defense, and Mobile/Fixed C2ISR Performance, Exploitation & Dissemination Facilities. This is a full-time position located at Hanscom AFB, Bedford, MA and is five days onsite.

Why Work with us?

Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support. Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers.

Duties include, but not limited to:

• Provide comprehensive administrative support to PK leadership and contracting teams.
• Manage daily taskers, suspense actions, action items, and organizational deliverables.
• Maintain PK official records, contract closeout files, trackers, and documentation repositories.
• Oversee personnel in-/out-processing and maintain office documentation, calendars and scheduling.
• Coordinate meetings, conferences, virtual sessions, and prepare agendas, minutes, and briefing materials.
• Manage KTFileShare, SharePoint, Teams resources, permission access, and inspection readiness.
• Support workflow management, office operations, and process improvement initiatives.
• Prepare official correspondence, reports, and leadership documentation.
• Disseminate program guidance, maintain leadership awareness of priorities, and respond to routine inquiries.
• Assist with DTS travel coordination and serve as VRO/TCO telephone focal point.
• Validate recurring reports and support ESGK training events and office activities.
• Other duties as assigned.

Requirements:

• Must be a U.S. citizen
• Must hold a current secret clearance
• Bachelor's Degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD OR, 15 years of directly related experience, eight of which must be in the DoD
• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
• SharePoint administration and documentation management
• Calendar management and executive scheduling support
• Meeting coordination and virtual collaboration platforms (Microsoft Teams, Zoom, WebEx)
• Action item, suspense, and workflow tracking
• Preparation of executive correspondence, reports, and briefing materials
• Records management and file maintenance in accordance with DoD policies
• Data collection, analysis, and administrative reporting
• Experience supporting DoD acquisition or program management offices
• Knowledge of Air Force organizational structures and administrative processes

The expected annual salary range: $80k - $90k. Salary is dependent upon the role and associated responsibilities, candidate's experience, and qualifications to include education/training, and key skills.

All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check.

The contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans and requires affirmative action by covered contractors and subcontractors to employ and advance in employment qualified protected veterans.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.