Senior Admin Specialist – Travel, Records & Support

General Dynamics Land Systems; Tillicum (WA); On-site; USD 32,000 - 43,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life and accident insurance

401(k) retirement plan

Tuition reimbursement

Flexible spending account

Job summary

General Dynamics Land Systems (GDLS) seeks an organized Secretary II to support the Customer Support Organization at Joint Base Lewis-McChord (JBLM). You will manage expense reports, coordinate travel, maintain records, and provide essential administrative support to ensure efficient operations.

The role requires a high school diploma and 6–9 years of related experience, with strong customer service, communication, and MS Office skills.

Qualifications

• High school diploma or equivalent.
• Six to nine years of work-related administrative/secretarial experience.
• Experience with SAP Concur or similar travel and expense management software preferred.

Responsibilities

• Administer employee expense reports, ensuring accuracy, completeness, and timely processing.
• Maintain records and manage file systems (electronic and hard copy), including archiving and retrieval.
• Prepare and format correspondence, reports, and other documents.
• Assist employees with administrative matters and serve as a primary point of contact for routine inquiries.
• Schedule and coordinate domestic and international travel, including transportation and lodging arrangements.
• Provide training on required applications to users; serve as a resource for application-related questions.
• Coordinate and collaborate with other general clerks and administrative staff to ensure alignment and consistency of administrative processes.
• Manage and organize special projects as assigned, including tracking milestones and deliverables.
• Assist Department Managers as required, providing administrative support and performing other duties as assigned.

Skills

Customer service

Multi-tasking

Verbal & written communication

Professional demeanor

MS Office proficiency

Education

High school diploma or equivalent

Tools

SAP Concur

Job description

General Dynamics Land Systems (GDLS) seeks an organized Secretary II to support the Customer Support Organization at Joint Base Lewis-McChord (JBLM). You will manage expense reports, coordinate travel, maintain records, and provide essential administrative support to ensure efficient operations.

The role requires a high school diploma and 6–9 years of related experience, with strong customer service, communication, and MS Office skills.