Legal Admin & Workflow Specialist

Defense Logistics Agency; Fort Belvoir (VA); On-site; USD 70,000 - 100,000; Full time

Job summary

Defense Logistics Agency seeks candidates for a GS-11/12 administrative specialist role focused on tracking systems, workflow management, travel coordination, and secure handling of sensitive information.

Applicants must meet time-in-grade and basic qualification requirements, with education substitutions described. The position emphasizes maintaining records, processing invoices and purchases, and ensuring policy compliance across complex office workflows.

Qualifications

• One year of specialized experience directly related to the duties.
• GS-11 requires one year of specialized experience equivalent to the GS-09 level.
• GS-12 requires one year of specialized experience equivalent to the GS-11 level.

Responsibilities

• Manage tracking systems and workflow databases to route, monitor, and quality-control administrative correspondence; ensure timely resolution of critical action items while maintaining strict data security.
• Maintain high accuracy in document management and records processing; safeguard sensitive information during onboarding logistics, system registrations, and official administrative routing.
• Coordinate travel logistics, schedules, and training; track expenditures and process purchase requests to ensure organizational budget compliance and resource readiness.
• Independently manage complex workflows using tracking tools to route executive correspondence; enforce deadlines for senior leaders and review staff packages to ensure policy compliance and inter-departmental coordination.
• Plan and execute onboarding and offboarding programs for an enterprise office; coordinate IT, security, training, and credentialing requirements.
• Manage budget execution by auditing and processing contract invoices in enterprise systems; serve as a purchase card holder and investigate unliquidated obligations.

Skills

Tracking systems

Workflow databases

Data security

Document management

Records processing

Travel logistics

Budget/finances

Purchase requests

Education

Ph.D. or equivalent doctoral degree

3 years of graduate education

Tools

None specified

Job description

Defense Logistics Agency seeks candidates for a GS-11/12 administrative specialist role focused on tracking systems, workflow management, travel coordination, and secure handling of sensitive information.

Applicants must meet time-in-grade and basic qualification requirements, with education substitutions described. The position emphasizes maintaining records, processing invoices and purchases, and ensuring policy compliance across complex office workflows.