Senior Admin Lead, Faculty Appointments & Support (Hybrid)

Yale University; New Haven (CT); Hybrid; USD 65,000 - 72,000; Full time

Job summary

Yale Cancer Center in New Haven, CT, seeks a Senior Administrative Assistant for Faculty Support and Academic Appointments. You will provide high-level administrative and appointment support to MBB/MCDB faculty and lab staff, coordinating calendars, travel, expenses, and recruitment logistics.

The role involves maintaining biosketches, supporting visa documentation with OISS, and coordinating departmental events. Hybrid work with on-campus duties and potential schedule changes is described.

Qualifications

• Experience supporting multiple stakeholders in a complex operational environment.
• Ability to learn academic appointment policies and immigration procedures.
• Experience with expense reporting, credit card reconciliation, procurement, and travel coordination.
• Excellent written and verbal communication with customer service focus.
• Ability to manage competing priorities and meet deadlines independently or with a team.

Responsibilities

• Serve as the principal source of information on policies and procedures for faculty appointments.
• Review forms for errors; resolve issues and coach on university policies.
• Input data into databases and run reports to verify data integrity.
• Ensure timely reviews for reappointments and promotions by scheduling accordingly.
• Coordinate electronic distribution of appointment and promotion documents to committees.
• Respond to faculty searches, triage questions, and assist search committees.

Skills

Administrative experience

Academic appointment processes

Financial transactions

Communication

Prioritization & time management

Education

Bachelor's degree in a related field

Job description

Yale Cancer Center in New Haven, CT, seeks a Senior Administrative Assistant for Faculty Support and Academic Appointments. You will provide high-level administrative and appointment support to MBB/MCDB faculty and lab staff, coordinating calendars, travel, expenses, and recruitment logistics.

The role involves maintaining biosketches, supporting visa documentation with OISS, and coordinating departmental events. Hybrid work with on-campus duties and potential schedule changes is described.