Administrative Services Lead, Cancer Center Operations

Yale University; New Haven (CT); Sur place; USD 43 000 - 47 000; Plein temps

Résumé du poste

Yale Cancer Center, located in New Haven, CT, seeks an experienced Administrative Services Assistant to provide high-level clerical support. The role requires independent judgment, travel coordination, reimbursements, procurement, and event planning support.

Under supervision, you will manage calendars, prepare reports, assist with grants and budgets, handle confidential information, and coordinate meetings, travel, and expense reimbursements for faculty and staff.

Qualifications

• Ability to take initiative, anticipate actions needed, and use independent judgment.
• Ability to type, format, and proofread a variety of correspondences and reports.
• Ability to provide clerical functions such as copying, faxing, mailing, etc.
• Strong organizational skills and the ability to manage multiple tasks in a fast-paced environment.
• Strong communication skills, including oral and written, with professionalism and discretion.
• Excellent computer skills with MS Word and Excel; create slides and manage PowerPoint; schedule Zoom meetings.
• Ability to arrange travel, including flights, hotels, and car rentals; experience with budgeting and reimbursements is preferred.

Responsabilités

• Oversees and coordinates administrative, program, and office activities and policies.
• Oversees support staff and budget/materials preparation; monitors expenditures and reconciles statements.
• Provides editorial support for journals or publications and proofs material for accuracy.
• Determines needs for conferences and assembles items; compiles data and writes reports.
• Greets visitors and screens calls; manages mail and information requests.
• Formats and proofreads correspondence; prepares attachments and signatures.
• Coordinates travel and schedules meetings; orders supplies; takes minutes.

Connaissances

Initiative

Independent judgment

Prioritization

Follow-up

Communication

Customer service

Confidentiality

Discretion

Time management

Scheduling

Formation

High school diploma

Associate's degree

Bachelor's degree in related field

Outils

MS Word

Excel

PowerPoint

Outlook

Zoom

Description du poste

Yale Cancer Center, located in New Haven, CT, seeks an experienced Administrative Services Assistant to provide high-level clerical support. The role requires independent judgment, travel coordination, reimbursements, procurement, and event planning support.

Under supervision, you will manage calendars, prepare reports, assist with grants and budgets, handle confidential information, and coordinate meetings, travel, and expense reimbursements for faculty and staff.