Faculty & Staff Affairs Coordinator

Yale University; New Haven (CT); Hybrid; USD 66,000 - 68,000; Full time

Job summary

Yale University in New Haven, CT seeks a Senior Administrative Assistant in the Faculty and Staff Affairs to provide comprehensive administrative support for faculty affairs, academic administration, and staff hiring within the Department of Ophthalmology.

Reporting to the Manager of Faculty and Staff Affairs, the role manages onboarding, appointments, reappointments, promotions, and related processes, coordinating with HR and central offices to ensure timely actions and rigorous adherence to

Qualifications

• Six years of related work experience, with progression in administrative roles.
• Experience with faculty recruitment, appointments, and credentialing.
• Strong communications, confidentiality, and organizational skills.

Responsibilities

• Coordinate faculty appointments, reappointments, promotions, and other academic actions.
• Manage onboarding processes for incoming faculty, including documentation and credentialing.
• Prepare and maintain faculty files and related documentation.
• Support staff recruitment and hiring processes with HR and managers.
• Monitor expiring appointments and coordinate renewals or end dates.

Skills

Faculty recruitment

Appointments & promotions

Customer service

Confidentiality

MS Word/Excel/PowerPoint

Education

Bachelor's degree in a related field

Tools

Workday

Microsoft Office

Job description

Yale University in New Haven, CT seeks a Senior Administrative Assistant in the Faculty and Staff Affairs to provide comprehensive administrative support for faculty affairs, academic administration, and staff hiring within the Department of Ophthalmology.

Reporting to the Manager of Faculty and Staff Affairs, the role manages onboarding, appointments, reappointments, promotions, and related processes, coordinating with HR and central offices to ensure timely actions and rigorous adherence to