Hybrid Senior Administrative Assistant, Faculty Affairs

Yale University; New Haven, Northern (CT, KY); Hybrid; USD 89,544,000 - 103,320,000; Full time

Job summary

Yale University in New Haven, CT, seeks an experienced administrative professional to support the Office of Academic & Professional Development - Faculty Affairs under the Associate Director. The role demands independent judgment, handling multiple priorities in a fast-paced academic environment.

You will coordinate office operations, manage calendars, prepare reports, maintain records, and support faculty lifecycle activities including appointment and salary documentation.

Qualifications

• Experience providing high-level administrative and operational support in a complex academic, healthcare, or professional environment.
• Proficient with Microsoft Outlook, Word, Excel, PowerPoint and Teams.
• Ability to exercise independent judgment and manage multiple priorities in a fast-paced environment.
• Strong project coordination and organizational skills.
• Attention to detail and ability to maintain confidential records and ensure compliance.

Responsibilities

• Oversees administrative, program and office activities; establishes procedures and systems.
• Oversees staff and budgets; monitors expenditures and reconciles statements.
• Provides editorial support for journals; proofreads and edits material.
• Collects, analyzes, and maintains data; prepares reports and summaries.
• Maintains departmental records and coordinates supplies and vendor interactions.
• Coordinates meetings and events; handles logistics and follow-up communication.
• Greets visitors and responds to inquiries; facilitates access to resources.

Skills

High-level admin support

Calendar management

Team collaboration

Data management

Attention to detail

Education

Bachelor's degree in a related field

Associate's degree

Tools

Salesforce

Workday

Interfolio

OnBase

SciQuest

Job description

Yale University in New Haven, CT, seeks an experienced administrative professional to support the Office of Academic & Professional Development - Faculty Affairs under the Associate Director. The role demands independent judgment, handling multiple priorities in a fast-paced academic environment.

You will coordinate office operations, manage calendars, prepare reports, maintain records, and support faculty lifecycle activities including appointment and salary documentation.