Senior Administrative & Site Operations Specialist

W. R. Grace; Baltimore (MD); On-site; USD 60,000 - 83,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Company Match

Paid Vacation

Parental Leave

Tuition Reimbursement

Company Donation Match

Flexible Workplace

Job summary

W. R. Grace is seeking an Administrative Assistant to join our chemical manufacturing team.

The role involves handling raw materials and finished goods in a safe environment, performing routine equipment maintenance tasks, and upholding EHS policies across operations. The candidate will manage office tasks, coordinate travel and meetings, process vendor invoices in SAP, and support site leadership while maintaining strong communication with visitors and staff.

Qualifications

• High School Diploma or GED required.
• 2–3 years of administrative/office support experience in industrial/manufacturing or shift-based facilities.
• Ability to perform basic math and read packaging specs.
• Basic computer literacy to access electronic work instructions and digital logs.
• Physical ability to work in a heavy industrial environment and wear PPE.
• Flexibility to work weekends, overtime, and holidays if needed.

Responsibilities

• Manage day-to-day office administrative tasks including processing documentation, routing correspondence, filing, and ordering supplies.
• Coordinate scheduling, travel arrangements, and meeting logistics for site leadership.
• Utilize administrative software to process vendor invoices, manage records, and assist with employee updates.
• Greet visitors at the front desk and maintain smooth office communication.

Skills

Administrative support

Communication

Time management

Education

High School Diploma or GED

Tools

SAP

Kronos/UKG

Job description

W. R. Grace is seeking an Administrative Assistant to join our chemical manufacturing team.

The role involves handling raw materials and finished goods in a safe environment, performing routine equipment maintenance tasks, and upholding EHS policies across operations. The candidate will manage office tasks, coordinate travel and meetings, process vendor invoices in SAP, and support site leadership while maintaining strong communication with visitors and staff.