Senior Admin & HR Coordination Specialist

University of Massachusetts Medical School; Westborough (MA); On-site; USD 42,000 - 56,000; Full time

Job summary

University of Massachusetts Medical School is seeking an Administrative Associate II to coordinate and perform a variety of confidential and complex administrative duties under the supervision of the Business Unit Manager or designee.

The role focuses on payroll processing, HR support, meeting coordination, travel arrangements, data entry, and timely handling of correspondence and records to ensure efficient department operations.

Qualifications

• Requires 2-year college degree or equivalent in Business Administration.
• At least 2 years of office or related experience.
• Proficient in Microsoft Office: Word, Excel, PowerPoint, and Outlook.
• Strong organizational, verbal, written, and interpersonal skills.
• Ability to prioritize and solve problems.

Responsibilities

• Assist with payroll processing and act as department timekeeper as needed.
• Support HR forms, recruitment tasks, scheduling interviews, and candidate evaluations.
• Coordinate varied administrative tasks with independence and priority setting.
• Prepare correspondence, memoranda, or reports.
• Enter data and generate spreadsheets from collected data.
• Record, prepare, and distribute minutes.
• Arrange travel and coordinate schedules; handle travel forms and records.
• Process invoices, payments, requisitions, and expense reimbursements.
• Answer phones, screen calls, and provide information.
• Manage calendars and arrange meetings, interviews, and appointments.
• Review and file material; maintain filing systems.
• Order and maintain office supplies.
• Open and distribute mail; route priority mail.
• Answer routine correspondence.
• Perform other duties as required.

Skills

Organizational skills

Verbal communication

Written communication

Interpersonal skills

Prioritization

Education

2-Year College Degree or equivalent in Business Administration

Tools

Word

Excel

PowerPoint

Outlook

Job description

University of Massachusetts Medical School is seeking an Administrative Associate II to coordinate and perform a variety of confidential and complex administrative duties under the supervision of the Business Unit Manager or designee.

The role focuses on payroll processing, HR support, meeting coordination, travel arrangements, data entry, and timely handling of correspondence and records to ensure efficient department operations.