Senior Administrative Assistant – Medical Office & Scheduling

University of Massachusetts Medical School; Worcester (MA); On-site; USD 52,000 - 68,000; Full time

Job summary

UMass Chan Medical School seeks an Administrative Assistant II to coordinate a variety of confidential administrative duties under supervision, supporting the manager, department head, and staff.

Responsibilities include onboarding, payroll processing, scheduling, travel planning, meeting coordination, records, minutes, and reports, with strong MS Office skills and professional communication.

Qualifications

• HS Diploma or equivalent.
• 5-7 years of related experience.
• Proficient in Microsoft Office products.
• Strong organizational and communication skills.

Responsibilities

• Coordinate and perform complex administrative tasks with minimal direction.
• Prepare correspondence, agendas, and reports; record and distribute minutes.
• Assist with onboarding, payroll processing, and HR forms.
• Schedule travel and arrange conferences, meetings, and interviews.
• Manage invoicing, reimbursements, and budget-related documentation.
• Greet visitors and answer phones; maintain files and organize data.

Skills

MS Office proficiency

Organizational skills

Verbal and written communication

Interpersonal skills

Education

HS Diploma or equivalent

Job description

UMass Chan Medical School seeks an Administrative Assistant II to coordinate a variety of confidential administrative duties under supervision, supporting the manager, department head, and staff.

Responsibilities include onboarding, payroll processing, scheduling, travel planning, meeting coordination, records, minutes, and reports, with strong MS Office skills and professional communication.