Senior Administrative Associate - HR & Operations Support

UMass Chan Medical School; Westborough (MA); On-site; USD 55,000 - 75,000; Full time

Job summary

UMass Chan Medical School seeks an Administrative Associate II to provide confidential, complex administrative support to the department. Under supervision, you will coordinate payroll processing, timekeeping, HR forms, recruitment tasks, calendar management, travel arrangements, and expense tracking.

You will prepare correspondence, generate reports, maintain filing systems, handle inquiries, and assist with invoices and budgets.

Qualifications

• 2-Year College Degree or equivalent in Business Administration.
• Proficient in Microsoft Office products: Word, Excel, PowerPoint, and Outlook.
• Organizational, verbal, written and interpersonal skills to interact with all levels of personnel.
• Ability to prioritize and problem solve.

Responsibilities

• Assist with payroll processing; serve as department timekeeper for Kronos system, as needed.
• Support processing of personnel action and HR-related forms.
• Support hiring managers with recruitment tasks such as scheduling interviews and evaluating candidates.
• Coordinate and perform complex administrative tasks requiring independent action and prioritization.
• Prepare correspondence, memoranda, or reports.
• Data entry and reporting; organize information into spreadsheets from data collection.
• Record, prepare, and distribute meeting minutes.

Skills

Office administration

Time management

Verbal communication

Written communication

Interpersonal skills

Education

2-year college degree in Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

UMass Chan Medical School seeks an Administrative Associate II to provide confidential, complex administrative support to the department. Under supervision, you will coordinate payroll processing, timekeeping, HR forms, recruitment tasks, calendar management, travel arrangements, and expense tracking.

You will prepare correspondence, generate reports, maintain filing systems, handle inquiries, and assist with invoices and budgets.