Senior Admin & Document Control Lead - Flexible Hours

Parsons; San Francisco (CA); On-site; USD 37,000 - 64,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

ESOP

401(k)

Flexible work schedules

Holiday pay

Job summary

Parsons seeks skilled Senior Administrative Specialists to support project teams across California, focusing on administrative coordination, document control, and office management for high-visibility programs. Candidates based near San Jose, San Francisco, or Oakland within 60 miles will be considered, with travel reimbursements provided as needed.

You will organize meetings, manage documents, and assist with onboarding while ensuring compliance with client and company standards.

Qualifications

• High school diploma (or equivalent) and typically 8+ years of relevant work experience.
• At least 3+ years of document control experience.
• Experience supporting project teams or executives in engineering/construction environments.

Responsibilities

• Provide senior-level administrative support to project managers and leaders
• Coordinate meetings, calendars, agendas, minutes and action items
• Prepare, edit and distribute reports, presentations, and other documents
• Maintain electronic filing systems and document repositories
• Track document status for submittals, RFIs, drawings, and specs
• Support onboarding and IT/document system troubleshooting

Skills

Administrative experience

Document control

Project coordination

Communication

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Aconex

ProjectWise

SharePoint

Procore

Job description

Parsons seeks skilled Senior Administrative Specialists to support project teams across California, focusing on administrative coordination, document control, and office management for high-visibility programs. Candidates based near San Jose, San Francisco, or Oakland within 60 miles will be considered, with travel reimbursements provided as needed.

You will organize meetings, manage documents, and assist with onboarding while ensuring compliance with client and company standards.