Senior Admin Coordinator: Exec Support & Projects

St. Jude Children's Research Hospital; Memphis (TN); On-site; USD 40,000 - 70,000; Full time

Job summary

St. Jude Children's Research Hospital is seeking a Sr Administrative Coordinator to manage comprehensive administrative activities for the department and leadership.

The role involves coordinating meetings, events, and budgets, while supporting executives, recruitment, and document creation. Ideal candidates bring extensive administrative experience, strong communication with senior leaders, and proficiency in MS Office tools.

Qualifications

• High school diploma or GED required; bachelor's preferred for broader scope.
• Minimum 8+ years in administration or related area, with event planning experience.
• Strong communication with senior leaders and stakeholders.
• Proficient in document management, reporting, and analysis.
• Advanced office tech skills including MS Office.

Responsibilities

• Serve as liaison for department meetings, events, logistics, and vendor relations.
• Prepare ad hoc and recurring reports; analyze trends and communicate insights.
• Plan and coordinate department-wide events and meetings.
• Monitor and manage department budget with leadership.
• Lead small projects or support large/ special projects.
• Support executives with calendars, travel, CVs, and bios.
• Oversee recruitment logistics for departmental visitors or new hires.
• Create documents (presentations, manuscripts, grant writing) with independence.

Skills

Communication liaison

Meeting scheduling

Event coordination

Vendor management

Budget monitoring

Project coordination

Executive support

Document management

Stakeholder management

Microsoft Office

Education

High school diploma/GED

Bachelor's degree

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

St. Jude Children's Research Hospital is seeking a Sr Administrative Coordinator to manage comprehensive administrative activities for the department and leadership.

The role involves coordinating meetings, events, and budgets, while supporting executives, recruitment, and document creation. Ideal candidates bring extensive administrative experience, strong communication with senior leaders, and proficiency in MS Office tools.