Executive Administrative & Projects Coordinator

St. Jude Children's Research Hospital; Lauderdale Courts (TN); On-site; USD 40,000 - 70,000; Full time

Job summary

St. Jude Children's Research Hospital in Memphis seeks a Sr Administrative Coordinator to support department leadership with calendar management, event planning, budget monitoring, and cross‑functional collaboration.

The role emphasizes professional communication, vendor coordination, and process improvement. You will prepare reports, assist with recruiting logistics, document creation, and compliance matters, mentoring junior staff, and ensuring reliable attendance and smooth day‑to‑day

Qualifications

• Minimum 8+ years' experience in administration or related area.
• Substantial experience planning/coordinating events including vendor management.
• Substantial experience managing communication with stakeholders including senior leaders.
• Substantial experience in document management, reporting and analysis.
• Experience with Microsoft Office (Word/Excel/PowerPoint).
• Ability to adapt to changing priorities and drive process improvements.

Responsibilities

• Serve as the communication liaison and key administrative contact for the department on scheduling, event management, logistics, vendor management, and coordination with other teams on financial systems.
• Prepare ad hoc and recurring reports, analyze trends and communicate insights.
• Support planning and coordination of department or organization-wide events/meetings.
• Work with managers to manage and monitor the department budget.
• Lead small projects or provide significant support to large projects.
• Support Executive/Chair/VP calendars, scheduling meetings and travel, CVs/bio sketches, and events.
• Oversee recruitment coordination for departmental visitors or new hires including senior members.
• Create documents (presentations, manuscripts, grant writing) with guidance and delegation as needed.
• Support compliance management and mentor junior admin staff.

Skills

Executive support

Communication skills

Budgeting & forecasting

Vendor management

Event planning

Project coordination

Education

High school diploma/GED

Bachelor's degree preferred

Tools

Microsoft Office

Job description

St. Jude Children's Research Hospital in Memphis seeks a Sr Administrative Coordinator to support department leadership with calendar management, event planning, budget monitoring, and cross‑functional collaboration.

The role emphasizes professional communication, vendor coordination, and process improvement. You will prepare reports, assist with recruiting logistics, document creation, and compliance matters, mentoring junior staff, and ensuring reliable attendance and smooth day‑to‑day